Job Overview:
The Party Staff is seeking a detail-oriented and people-focused Recruitment & Staffing Coordinator to join our Costa Mesa team. This role will focus primarily on recruiting top hospitality talent and supporting client staffing needs. It's ideal for someone who thrives in a fast-paced environment and is ready to grow with us.
Key Responsibilities:
Recruiting Duties:
- Source candidates through job boards, referrals, social media, job fairs, and networking
- Screen applicants and schedule interviews through our ATS (JazzHR)
- Conduct interviews, reference checks, and orientations
- Manage onboarding including employment authorization forms, E-Verify, and background checks
- Maintain accurate staff files and candidate records
Staffing Support:
- Assist with scheduling and staffing client events
- Match qualified staff to open positions and confirm assignments
- Communicate shift details and event expectations to employees
- Occasionally attend client events or orientations (local travel required)
- Team Support & Collaboration
- Support the Regional Manager with daily coordination, staff development, and continuous improvement
- Maintain confidentiality and follow company policies in all staff and client interactions
- Participate in staff training initiatives and departmental best practices
Client Service:
- Maintain strong, ongoing relationships with existing clients
- Provide timely updates and follow-ups to ensure fulfillment and satisfaction
- Occasionally attend client events for check-ins, staff greetings, and quality assurance
- Collaborate with sales and operations teams to understand and meet client expectations
What you bring:
- 1-3 years of recruiting/staffing OR hospitality experience preferred.
- Excellent organizational, communication, and customer service skills
- Tech-savvy and comfortable with Microsoft Office and web-based platforms
- Valid driver's license and reliable transportation (some travel to events/job fairs)
- Comfortable working in a dynamic environment with changing priorities
Working Conditions:
- Frequent sitting, standing, phone use, and typing
- Occasional lifting (up to 10 lbs)
- Focus and flexibility required in a busy office with shifting priorities and daily changes
Perks & Growth:
- Opportunity to grow into a Full-Time role Work closely with a supportive, high-performing team
- Be part of a growing office in the Orange County region
- Make a direct impact on the success of our clients and staff
Compensation: $20.00-$22.00 per hour
Equal Employment Opportunity Statement
The Party Staff grants equal employment opportunities to all employees and applicants. It forbids discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy pertains to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
ADA Accommodation Statement
The Party Staff provides reasonable accommodation per the Americans with Disabilities Act (ADA) and applicable state and local law. If you require an accommodation, please contact our HR department or Management
Background Check Requirements:
Fair Chance Ordinance (FCO)
We also comply with the California Fair Chance Act. Qualified applicants with arrest and conviction records will be considered for employment in accordance with the law. Background checks are conducted only after a conditional offer is made, and each candidate will receive an individualized assessment prior to any employment decision based on criminal history. The Party Staff has justifiable reasons for conducting a criminal history review related to the specific job position, along with written justification. The Party Staff will provide a list of material job duties that have a direct, adverse, and negative relationship with a candidate's criminal history which could potentially lead to the withdrawal of a conditional employment offer.
Material Job Duties with Direct, Adverse Links to Criminal History:
- Client Interaction & On-Site Representation - Requires trustworthiness and professionalism; convictions involving violence, harassment, or theft may pose risks.
- Team Leadership & Staff Coordination - Involves supervision and guidance; offenses related to workplace misconduct or violence could be disqualifying.
- Hiring & Onboarding - Access to sensitive employee info; prior fraud or identity theft convictions may be problematic.
- Handling Confidential Information - Requires discretion with client and company data; breaches of trust or confidentiality are concerns.
- High-Pressure Communication & Scheduling - Demands reliability; substance-related offenses may raise red flags if recent.
- Access to the Public at Events - Staff may work in high-profile, public-facing environments; prior convictions involving violence, inappropriate conduct, or theft may present safety and reputational risks. Apply now to be part of a company that values service, teamwork, and personal growth.
We're excited to meet you.