Staff Accountant

SUMMARY:

Under direct supervision of the Controller, the Staff Accountant is responsible for assisting in the day-to-

day duties of the Finance Department. Duties include but are not limited to Accounts Payables, Accounts

Receivables, Budgeting and Forecasting, Cash Management, Cost Accounting and Fixed Assets

Accounting, Expense Management, Grants Management, Taxes, Internal Audits, and Payroll. The Staff

Accountant uses Sage to perform the core duties identified below.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

1. Maintains fixed assets schedules and posts depreciation.

2. Prepares and inputs recurring journal entries at least monthly.

3. Creates and posts adjusting journal entries, accruals, and cost allocations.

4. Maintains grant financials; runs monthly grant reports; maintains contracts and grant

agreements; monitors grant expenses and codes appropriately to funding sources.

5. Prepares and processes monthly grant claims/invoices and collections.

6. Monitors grant accounts receivables and temporary restricted net assets.

7. Maintains state of audit readiness for billing and expense records; gathers data for financial

audits and other grantor site visits. Supports Controller with all external audits.

8. Reviews, codes, posts revenue and bank EFT transactions.

9. Performs monthly end closing activities such as bank reconciliations, expense accounting,

account reconciliation, cash monitoring, etc. and provides reports to Controller.

10. Assist in financial recordkeeping, year-end closing of finance books including reconciliation of

accounts.

11. Analyzes asset and liability account balances; prepares adjusting entries as needed.

12. Maintains accounting files in general including appropriate spreadsheets for cost center

allocations.

13. Reporting: quarterly FFR reports; Medi-Cal Reconciliation, Medicare Cost Report, OSHPD and

UDS reporting as requested.

14. Correlates payroll records to grants to ensure consistent budget tracking.

15. Ensures compliance with internal policies, State, and Federal regulatory requirements and

professional standards.

16. Assists in the budget preparation and forecasting process.

17. Coordinates with external auditors and provides needed information for the annual external

audit.

18. Answers accounting procedure questions by researching and interpreting accounting policy and

regulations.

19. Prepares special financial reports by collecting, analyzing, and summarizing account information

and trends,

20. Maintains customer confidence and protects operations by keeping financial information

confidential.

21. Maintains professional and technical knowledge by attending educational workshops, reviewing

professional publications.

22. Performs other duties, as assigned.

QUALIFICATIONS, SKILLS & ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

1. Bachelor's degree in accounting, finance, or equivalent experience and training.

2. One to two years of varied accounting experience, preferably in a healthcare setting, FQHC, or

non-profit organization, required.

3. Knowledge of and experience with nonprofit accounting principles, fund accounting methods,

and GAAP.

4. Proficiency in accounting software, Sage 100 preferred, and Microsoft Office Suite, with

advanced Excel skills.

5. Willingness to learn new skills in FQHC accounting and finance.

6. Strong analytical, problem-solving, and decision-making skills.

7. A genuine passion and deep appreciation for the mission of the Organization.

8. Flexibility to work both remotely and onsite as needed, including the ability to attend

impromptu meetings or handle urgent issues in person at any of Gracelight Community Health's

locations.

PHYSICAL, ENVIRONMENTAL, AND MENTAL REQUIREMENTS:

The physical, environmental, and mental requirements described here are representative of those that

must be met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical: While performing the duties of this job, the employee is regularly required to use hands

to finger, handle or feel and reach with hands and arms. The employee frequently is required to

stand, walk, and sit. The employee is occasionally required to climb or balance, stoop, kneel,

crouch, or sit. The employee is occasionally required to push/pull objects up to 50 lbs, and to

lift/carry objects up to 25 lbs. Frequently required to perform moderately difficult manipulative

tasks such as typing, writing, etc. The employee is occasionally required to ascend and descend

stairs. Specific vision abilities required by the job include close vision, color vision, and ability to

adjust focus.

Sensory: The employee is frequently required to read documents, written reports, and plans.

Ability to compose routine reports and correspondence. Must be able to distinguish normal

sounds with some background noise, as in answering the phone, interacting with staff, etc. Must

be able to speak clearly and understand/be understood using the English language.

Cognitive: The employee is frequently required to concentrate on moderate detail with constant

interruption. Must be able to attend to a task/function for 20-45 minutes at a time. Frequently

required to understand and relate to specific ideas, several at a time. Must be able to remember

multiple tasks/assignments given to self and others over a period of several days. Must be able

to to analyze information, problems, situations, practices, or procedures. Must be able to

analyze complex technical data using qualitative and quantitative sources of information to

formulate logical and objective conclusions and to recognize alternatives and their implications.

Must be able to carry out instructions delivered in written, oral or in other daily situations that

arise and deal with problems involving several concrete variables in standardized situations.

Environmental: Frequent exposure to varied office and mixed (health center/office)

environments. Occasional exposure to toxins and poisonous substances, dust, and loud noises.

SPECIAL REQUIREMENTS:

Must be able to meet and receive a criminal records clearance, as required by Title XXII, other

licensing regulations, and Gracelight practices.

This position may require occasional driving for business purposes. A valid California driver's

license, reliable personal vehicle, current personal auto insurance as required by law, and an

MVR (Motor Vehicle Record) sufficient to obtain and reasonably maintain insurability under the

agency's auto liability policies are essential job requirements.

A personal cell phone with reliable service is required. If business use exceeds typical personal

use, a stipend may be provided to cover a portion of the cell phone bill.

While not initially required, the candidate may be encouraged to obtain and maintain First Aid

and CPR certification, especially if involved in community outreach or events where such

qualifications could be beneficial.