Sr Project Manager

Description

We're hiring a Senior Project Manager to lead and support high-impact, cross-functional initiatives across Operations, Finance, and Marketing. This role is responsible for project planning, execution, communication, and continuous improvement across departments. The ideal candidate brings a balanced mindset of strategic thinking and tactical precision, with experience leading multi-departmental projects that involve complex coordination, financial oversight, vendor management, and systems alignment. This is a hands-on role that ensures alignment between business units, mitigates risks, and enables operational efficiency at scale.

This is a key operational role for someone who thrives in fast-paced environments, brings clarity to ambiguity, and knows how to turn planning into execution. If you're looking to drive measurable impact by aligning cross-functional teams, managing complex initiatives, and ensuring accountability across operations and finance-this role is for you.

Key Responsibilities

Cross-Departmental Project Leadership

• Lead projects that span across Operations, Finance, Marketing, and other departments to ensure alignment and successful execution.

• Monitor ongoing project progress across divisions, ensuring milestones are met and deliverables stay on schedule.

• Coordinate with internal and external teams to proactively identify and remove roadblocks.

• Track and update task progress in project management tools such as Asana and/or Jira.

Communication & Collaboration

• Act as the central liaison between key stakeholders across multiple departments.

• Lead and facilitate project kickoff meetings and regular status reviews with cross-functional teams.

• Communicate project updates, risks, and strategic shifts to stakeholders, including senior leadership.

• Respond to urgent requests and provide real-time support to resolve escalated project issues.

Financial & Vendor Oversight

• Coordinate directly with Finance teams to ensure accurate project budgeting, expense tracking, and variance reporting.

• Review, approve, and assign budget codes, manage labor tracking, and reconcile contractor/vendor invoices.

• Coordinate procurement, delivery, and timelines for third-party services and materials.

Operational Excellence

• Align cross-functional teams on the goals and execution of strategic business initiatives, including product rollouts, process changes, financial reporting enhancements, and performance optimization efforts.

• Collaborate with regional and field teams to ensure alignment with national and divisional priorities.

• Lead project workstreams related to trade shows, promotions, events, loyalty programs, and dealer network support.

Process Optimization & Reporting

• Analyze workflows, recommend improvements, and establish scalable project management processes across the business.

• Maintain comprehensive project documentation and ensure all systems of record are updated accurately.

• Monitor KPIs and dashboards, particularly around operational efficiency, budget performance, and regional execution.

• Conduct post-project reviews to assess performance, extract learnings, and refine best practices.

Requirements

• Associate degree required; Bachelor's degree in business, operations, or related field preferred.
• 4+ years of project management or program operations experience across multiple business functions.
• Deep experience with project management software (Asana preferred).
• Proven ability to manage complex project portfolios spanning Finance, Operations, Marketing, and Sales teams.
• Strong budgeting and vendor coordination skills; capable of owning project-level financial planning and reconciliation.
• Excellent written and verbal communication skills, with the ability to influence at all organizational levels.
• Highly organized with a strong attention to detail and the ability to manage multiple priorities simultaneously.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and collaborative tools (Google Workspace, Teams, Miro, SharePoint).
• Experience supporting distributed teams and navigating cross-regional or global initiatives a plus.