Sr Facility Operations Coordinator

Sr. Coordinator of Operations (ONSITE)

Motus Recruiting and Staffing is proud to partner with KairosPDX in its search for a Sr. Coordinator of Operations.

KairosPDX is committed to building a diverse and inclusive team and encourage applications from individuals of all backgrounds, particularly those from historically underrepresented groups.

OVERVIEW OF SR. COORDINATOR OF OPERATIONS

Motus Recruiting and Staffing is proud to partner with KairosPDX in the search for a dynamic SR. COORDINATOR OF OPERATIONS . This fully onsite, contract-to-hire position plays a vital role in ensuring the smooth execution of daily operations, balancing hands-on tasks with strategic support across facilities, compliance, finance, and events coordination. From managing vendor relationships and maintaining building compliance to tracking check requests, supporting audits, and setting up weekly events, this role is dynamic, fast paced, and essential to organizational success. The ideal candidate is a proactive multitasker who thrives in change, collaborates cross-functionally, and keeps student safety top of mind. Experience with tools like QuickBooks, Google Suite, ZOHO Desk, and Little Greenhouse is a plus. If you're highly organized, tech-savvy, and ready to contribute to a culturally responsive and equity-focused organization, we'd love to receive your application.

Location: Portland, OR 97217 (FULLY ONSITE)
Schedule: Monday - Friday, 8:00 AM - 4:30 PM
Type: 6-Month Contract-to-Hire
Pay Range: $27.12 - $35.97 / Hour (Depending on Experience)

KEY RESPONSIBILITIES
Assist with timely and accurate local/state/federal compliance reporting and tracking related to facilities and building codes.
Manage calendars for compliance deliverables and internal/external events.
Support IT and Nutrition departments in platform maintenance.
Develop, maintain, and improve operational SOPs and processes.
Oversee vendors, maintenance, storage, equipment, deliveries, and work order tracking.
Draft updates for internal staff pages and signage; manage communications and document organization.
Coordinate event logistics including set-up and tear-down support.
Process and track check requests, authorizations, deliveries, and expense reconciliation.
Maintain records in QuickBooks; reconcile purchase orders; support audits.
Assist with cash reconciliation and document management.
Provide operational support and training for staff as needed.

QUALIFICATIONS
Bachelor's degree or equivalent experience required.
3 to 5 years of administrative operations and vendor coordination experience.
Prior experience in school, nonprofit, or community settings is highly preferred.
Experience with CRM or donor database systems; QuickBooks a plus.
Excellent communication skills and cross-functional collaboration.
Ability to lift and maneuver up to 50 lbs.
Proficient in Microsoft Office, QuickBooks, Google Suite, and ticketing systems such as ZOHO Desk (or similar platforms).
Passion for KairosPDX's mission and values; cultural competency a must.

ABOUT KAIROSPDX:

KairosPDX is a non-profit organization focused on delivering excellent, equitable education to underservedchildren, their families and their communities. Through innovative pedagogy, community collaboration and family partnership they are working to close Portland's persistent achievement and opportunity gaps in measurable and sustainable ways. Their mission is to eliminate these prolific racial achievement and opportunity gaps by cultivating confident, creative, and compassionate leaders. They aim to do this through an organizational approach that includes PK-5 KairosPDX Learning Academy, Family Connections Programming, KairosPDX Training Academy, and Local and Legislative Policy.

Kairos is Greek for a special moment in time , and they believe they are creating this time and space for children and families, making KairosPDX a very special place to work. They are committed to the core values of Respect, Responsibility, Excellence, Honesty, and Service. They value data, reflection, feedback and continuous improvement as they work together on behalf of their children and families. Their expectation is that staff at KairosPDX are invested in their mission and participate in creating structures, developing school culture and communicating their work to families and the larger community. Staff work together to support the whole child - academically, socially, emotionally and culturally-using published curriculum, current research, and the children's' own interests to build their curriculums.

About Motus Recruiting and Staffing, Inc.

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who recognize the importance of representation and actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about whom they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

PG/13228

Job Types: Full-time, Contract

Pay: $27.12 - $35.97 per hour

Benefits:
401(k)
Dental insurance
Health insurance
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday

Experience:
MS Office, QuickBooks, Google Suite, Ticketing System: 1 year (Preferred)
administrative operations and vendor coordination: 3 years (Preferred)
school, nonprofit or community environment: 1 year (Preferred)

Work Location: In person