We are seeking a highly organized and experienced Senior Executive Assistant to provide comprehensive support to our executive leadership within the Technology division of a leading entertainment and media company. This role demands a proactive, detail-oriented professional who can manage complex administrative tasks, maintain strict confidentiality, and effectively represent the executive team. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional communication and collaboration skills. This position requires consistent onsite presence at two separate locations.
- Compensation: $38 - $40 per hour, commensurate with experience
- Schedule: Monday-Thursday Onsite (Santa Monica & Burbank), Friday Remote, 8:00 AM - 5:00 PM (Potential for overtime, not guaranteed)
- Location: Primarily Santa Monica, CA with required travel to Burbank, CA and remote work.
Responsibilities:
- Independently manage day-to-day activities, including complex calendaring, scheduling, and travel arrangements.
- Handle sensitive communications and inquiries with discretion and professionalism.
- Prepare and distribute meeting materials, presentations, and reports.
- Manage office supplies and equipment.
- Provide backup support to other executive assistants as needed.
- Schedule appointments, meetings, and events, ensuring efficient time management.
- Coordinate complex travel arrangements, including international travel and visa applications.
- Manage expense reports and related documentation.
- Field, screen, and redirect inquiries, providing information on office policies and procedures.
- Coordinate large and complex events and meetings, including logistics, technology, and refreshments.
- Provide program and project support, including preparing materials and managing timelines.
- Prepare program and project timelines and tasks, and potentially manage small projects.
- Create and distribute accurate reports, proposals, presentations, and other materials.
- Maintain spreadsheets, databases, and reports, compiling information from various sources.
- Develop and document standards used across the Executive Assistant team.
Required Qualifications:
- Minimum of 5 years of experience in a senior executive assistant role.
- MUST have Experience working with large complex entertainment organization
- Mastery of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
- Expertise in administrative functions and processes.
- Exceptional verbal and written communication skills.
- Proven ability to handle confidential information with discretion.
- Strong prioritization, time management, and problem-solving skills.
- Ability to travel between Santa Monica and Burbank locations on a weekly basis.
- Experience working in a fast paced high demand environment.
- Candidates that have extensive Admin experience and want to make a career in a support role.
- Seasoned, positive attitude, personable, and compatible with the team.
- Ability to collaborate effectively in a team environment.
- Proactive and takes initiative.
- Understanding of the importance of working in a highly confidential environment.
- Must be able to work onsite in Santa Monica, CA (2450 Broadway Street) on Mondays and Thursdays.
- Must be able to work onsite in Burbank, CA (500 S Buena Vista) on Tuesdays and Wednesdays.
- Must have capabilities to work remotely on Fridays.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on Facebook , and LinkedIn .
Opportunity Awaits.