Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.
Duties: - Maintains office files that may be of a confidential nature.
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Receives incoming calls for office personnel and refers to appropriate person.
- Records messages or responds to caller with routine information.
- Serves as a contact person for other employees or the outside public.
- Provides information regarding location or availability of materials, resources, and services.
- Monitors and orders supplies for the office and completes requisitions.
- Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
- Prepares various reports and makes copies and assembles materials.
- May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
- Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
- Opens, routes, and prepares incoming and outgoing mail.
- May run errands for the department.
- Plans and organizes meetings and programs.
- Makes travel arrangements.
- Performs related duties as assigned to successfully fulfill the function of the position.