Job Description The Sr Admin Support Spec for the School of Computer Science will perform administrative support-oriented job duties, that include but are not limited to resolving routine questions and problems, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.
Job Duties: - Maintains confidential records.
- Schedules appointments and ensures admin details are completed.
- Helps with receptionist duties, refers calls, takes messages, initial contact for office, provides basic information.
- Preparing and responding to correspondence for the office.
- Supplies and inventory tracking/ordering.
- Document and report preparation.
- Copies and mail support.
- Events and meeting support.
- Travel arrangements.
- Assist payroll coordinator by providing oversight.
- Reviews and provides oversight for time sheets.
- Routing, tracking, and follow up on various forms/approval processes.
- Manage communication and membership issues for the School's Board of Advisors.
- Perform related duties as assigned.
Job Requirements Required Education: High School Diploma or GED.
- 24 months office, clerical, or administrative experience.
Skills:
- Knowledge of office procedures.
- General office and customer service skills.
- Knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
- Excellent interpersonal skills.
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner.
- Must be detail oriented for accuracy of data and information.
- Ability to multitask, be organized, and self-motivated.
- Ability to work in stressful situations.
- Ability to communicate verbally and in writing.
Certifications:
Advertised Physical Requirements: - Sit for prolonged periods.
- Communicate effectively and listens.
- Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach.
- Standard office environment.
Supervision: N/A
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit .
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.