Special Events Coordinator

Salary: $17.00 - $22.00 Hourly
Location : Shoreview, MN
Job Type: Associate
Job Number: 2025.34
Department: Parks & Rec Dept - Youth Programs
Opening Date: 04/03/2025

DESCRIPTION

Shoreview, Minnesota, a premier city in the north metro area of the twin cities, is seeking a dynamic and energetic individual to fill the role of Special Events Coordinator. This position plays a key role in supporting the operations of special and community events within the Parks and Recreation Department. The Special Events Coordinator will work closely with the Recreation Program Supervisor to plan, organize, and execute events, ensuring their success. Key responsibilities include delivering exceptional customer service, collaborating with participants and vendors, and providing on-site leadership to event staff.
DUTIES INCLUDE

• On-Site Event Management:

• Provides work direction to special event staff
• Addresses and resolves on-site challenges promptly
• Troubleshoots and makes adjustments as needed to ensure seamless event execution

• Event Timeline Development:

• Assists in creating detailed event timelines to ensure timely completion of all tasks

• Vendor and Entertainment Coordination:

• Researches, contacts, and coordinates with vendors and entertainment providers

• Event Logistics:

• Oversees event logistics, including coordinating equipment, materials, and transportation
• Performs other duties and special projects as assigned

QUALIFICATIONS

Minimum Qualifications:

• High school diploma or equivalent
• 1 year of customer service experience
• 6 months of experience planning and executing events
• Must be 18 years of age or older
• Valid driver's license
• Ability to lift and move 25 pounds

Desired Qualifications:

• 6 months of supervisory experience

OTHER

Hours
Special Events:

• One or two events each month (typically on Fridays or Saturdays) and
• 1-3 hours per week for event preparation

Farmers Market:

• Tuesdays: 12:30 - 8 pm (June-Aug) and 12:30 - 7 pm (Sept-Oct)
• Possible office hours on Mondays
• Attendance at the market every Tuesday from 3 - 7 pm is required

Free Community Center Membership
SUPERVISION OF OTHERS: None. Will provide work direction in the absence of the Recreation Program Supervisor.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The work is performed indoors and outdoors. Employee is frequently required to kneel, crouch, crawl, reach, stand, walk, lift, push, talk, hear and use repetitive motion of the hands, wrists and/or fingers. Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently.
The City of Shoreview is an Equal Opportunity Employer.
We are committed to building a culturally diverse workforce and encourage all qualified candidates to apply.
In compliance with the Americans with Disabilities Act, reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with the employer.
Associate employees enjoy a free membership to the Community Center, free parking, direct deposit (required) and uniforms (where applicable).
01

Please assist us in evaluating your skills and abilities by completing this supplemental questionnaire. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from the information included within the application?

• Yes
• No

02

Do you have a HIGH SCHOOL DIPLOMA or EQUIVALENT?

• Yes
• No

03

How many years experience do you have planning and executing events?

• I do not have this experience
• Less than 6 months experience
• 6 months - 1 year experience
• 2 years experience
• 3 or more years experience

04

If you marked experience planning and executing events above, where did you gain this experience? Please describe your experience. Otherwise, enter N/A.
05

How many years of CUSTOMER SERVICE EXPERIENCE do you have? Years of experience should be full-time equivalent.

• No customer service experience
• Less than 1 year experience
• 1 year experience
• 2 years experience
• 3 or more years experience

06

How many years of experience do you have SUPERVISING EMPLOYEES? Years of experience should be full-time equivalent.

• No supervisory experience
• Less than 6 months experience
• 6 months - 1 year experience
• 2 years experience
• 3 or more years experience

07

If you marked experience SUPERVISING EMPLOYEES above, where did you gain this experience?Otherwise, enter N/A.
08

Are you 18 years of age or older?

• Yes
• No

09

Can you lift and move 25 pounds?

• Yes
• No

10

Do you have a valid, unrestricted DRIVER'S LICENSE?

• Yes
• No

Required Question