Salary : $36,444.00 - $54,324.00 Annually
Location : Kenosha, WI
Job Type: Regular - Full Time
Job Number:
Department: Museum
Opening Date: 04/17/2025
Closing Date: 5/1/:59 PM Central
General Overview of Position
Under the supervision of the Director or their designee, coordinates the facility rental division of Kenosha Public Museums. Responsible for all aspects of the facility rentals, including but not limited to responding to inquiries, securing bookings, following up and answering questions throughout the process, and coordinating details with all involved parties. Completes related administrative tasks; serves in the capacity of Museums Staff in Charge as assigned; participates in and supports Museums strategic planning and interdepartmental work teams; and performs related work as required. Work is reviewed through conferences and written reports for adherence to established goals, objectives, policies, procedures, and guidelines.
Example of Duties & Responsibilities
• Responds to and follows up on facility rental inquiries through email, phone calls, and in-person meetings.
• Conducts venue tours and secures bookings to reach revenue goals.
• Works closely with the Museum facilities department for event set up, and coordinates external vendor drop off, set up, and tear down.
• Acts as the on-site point of contact during rental events and resolves any issues that arise during events.
• Maintains Museum online event venue profiles, including The Knot, Wedding Wire and Eventective, and works with marketing staff to create and post any additional collateral.
• Accurately updates facility use forms and event calendars.
• Generates invoices and follows up with clients to ensure timely payments.
• Assists clients with audio/visual equipment and coffee service.
• Provides exemplary customer service to clients, vendors, visitors and co-workers.
• Manages facility rental revenue and expense budgets.
• Researches and analyzes competitor pricing, and makes recommendations for changes.
• Verifies contracts and agreements, and prepares written and oral reports.
• Collaborates with other departments for room use, as well as on special projects and Museum events.
• Performs staff-in-charge responsibilities as required and serves on the museum's operations team.
• Works irregular hours, with a general schedule of Tuesday-Saturday.
• Performs other duties as assigned. Requirements
Training and Experience:
• High school diploma or GED required.
• Bachelor's degree in Hospitality, Communication, Business or similar preferred.
• Three years of experience with event planning; or any equivalent combination of experience and training, which provides the required knowledge, skills and abilities.
• Must be able to work weekends and evenings. The general schedule is Tuesday through Saturday, with the flexibility to meet event needs. Knowledge, Skills and Abilities:
• Considerable skill in coordinating and organizing events and programs;
• Considerable skill in establishing and maintaining effective working relationships with staff, business leaders, government officials, community organizations, and the general public;
• Considerable skill in oral and written communication;
• Ability to plan, organize and execute assignments;
• Ability to work independently of close supervision;
• Initiative, attention to detail, tact, courtesy, good judgment and thoroughness.
• Ability to handle reasonably necessary stress.
• Strong skills in written and oral communication. Physical Requirements:
• Task involves frequent walking; standing; some lifting and carrying objects of moderate weight (12-20 pounds); and/or the operation of vehicles, office, keyboard, or hand tools in which manipulative skills and hand-eye coordination are important ingredients of safe and/or productive operations. Environmental Requirements:
• Tasks may require infrequent exposure to adverse environmental conditions. Sensory Requirements:
• Task requires sound perception and discrimination.
• Task requires visual perception and discrimination.
• Task requires oral communications ability. Additional Requirements:
• Possession of a valid Wisconsin motor vehicle operator's license and a good driving record.
• May be required to provide a personal vehicle for use on the job. Method of Selection
Selection of qualified applicants will be based upon a rating of their training, experience and work record. The selection process may include written and/or oral examinations. The appointment will be made in accordance with City policy and the Civil Service Ordinance and Rules and Regulations. The City reserves the right to evaluate only those applicants who best meet the needs of the City.
Why the City of Kenosha?
We offer a full benefit package, annual pay increases, generous paid time off and employee and community engagement opportunities for general full-time employees.
The City of Kenosha is taking on many exciting projects in the areas of large scale developments and technological advancements to keep Kenosha the vibrant and growing community we love Join us.
Most positions are included in a 17 step compensation plan. Most employees receive annual salary increases of 2.5% based on the current compensation plan. Additional across-the-board pay increases may occur annually.
We offer health, dental, vision, a pension & more.
We offer a high deductible health plan (HDHP) as of the first of the month following 30 days of employment. Employees who complete an annual health risk assessment enjoy access to the City's health & wellness clinic (family members too.) and premium-free health coverage .
Employees and their families may utilize the City's onsite Health and Wellness Clinic & 24/7 Virtual Primary Care. There is no co-pay nor cost to employees and their families to access Virtual Primary Care. The onsite clinic may be accessed for a $0-$25 co-pay based on type of visit.
Dental insurance is effective after the first of the month following 30 days of employment. There is no premium for this coverage.
We participate in the This is a pension plan. We match the employee contribution amount monthly for general employees. The current contribution rate for general and teacher employees can be found
Term group life insurance coverage is provided to employees who participate in the WRS through the The premium for Basic Plan coverage is paid by the City for active employees.
Employees may elect to defer part of their income into a 457(b) retirement plan through , or the
Employees enjoy numerous types of paid time off.
Employees earn up to 12 days of sick leave per year. Sick leave can be carried over year after year & never expires during employment.
Paid Vacation - available for use on January 1 each year. (pro-rated your first year of employment)
Years of Service Days/Hours per Year
Less than 1 year 12 days (96 hours)
After 1-5 years 15 days (120 hours)
After 6-10 years 17 days (136 hours)
After 11-15 years 19 days (152 hours)
After 16-20 years 21 days (160 hours)
After 20 years 25 days (200 hours)
Employees may carry over eighty (80) hours of unused vacation leave into the next calendar year.
We observe 12 paid holidays & additional paid floating holidays.
New Year's Day Independence Day (July 4th) Christmas Eve Day
Martin Luther King, Jr. Day Labor Day Christmas Day
Friday before Easter Thanksgiving Day New Year's Eve Day
Memorial Day Day after Thanksgiving
Juneteenth
Employees receive at least two (2) paid floating holidays per year . Holiday observance schedule may vary by department.
Additional benefit offerings include tuition reimbursement, professional development & training opportunities, health savings account (HSA), vision insurance, supplemental critical illness/hospitalization coverage, and more.
Benefit offerings are based on eligibility, reviewed annually and are subject to change.
01
The following supplemental questions may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided on your application/resume. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during a hiring interview. By completing this supplemental evaluation, you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the hiring manager. Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal.
• Yes and I understand and agree
• No I disagree 02
What is your highest level of education?
• Some High School
• High School diploma, GED or equivalent
• Associate's degree
• Bachelor's degree
• Master's degree or higher
• None of the Above 03
Are you able to work nights and weekends?
• Yes
• No 04
How many years of experience do you have coordinating events?
• Less than 3 years
• 3-5 years . click apply for full job details
Date Posted: 28 April 2025
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