Overview A high-net-worth family is seeking a highly experienced and discreet estate manager to oversee the operations and staff of a primary residence in Sarasota, FL, and several other residential properties in different cities and states with additional responsibilities and travel as described below.
Responsibilities
- Property & Staff Management:
- Current Team: Property Manager, Assistant Property manager, housekeeper, chef, governess, nanny, groundskeeper.
- Responsible for hiring, terminating and coordinating staff needs with the principals.
- Oversee the daily operations of the estate, ensuring all aspects of the residence are maintained to the highest standards.
- Supervise and manage estate staff, including housekeeping, groundskeepers, home educator and other service providers.
- Set objectives and conduct performance review with staff based on Principals goals.
- Conduct regular property inspections to ensure proper upkeep, functionality, and cleanliness.
- Vendor & Project Oversight:
- Oversee property manager activities, vendors, contractors, and service providers, ensuring quality and cost-effectiveness.
- Oversee ongoing projects, renovations, and maintenance, ensuring timely completion within budget.
- Negotiate contracts and manage relationships with external service providers.
- Administrative & Logistical Coordination:
- Manage household budgets, expenses, and invoices.
- Review, approve and authorize payments to service providers.
- Plan and execute estate events, ensuring seamless operation and guest satisfaction.
- Organize and oversee procurement of household supplies and assets.
- Create policies and procedures, house manuals, etc
- Confidentiality & Communication:
- Act as the primary point of contact for the principal regarding estate matters.
- Maintain strict confidentiality and discretion at all times.
- Provide regular updates and reports on property status, staffing, and ongoing projects.
Qualifications
- High Proficiency in technology apps and office suite
- Highly proficient with MS Excel and managing budgets with Quickbooks
- Financial Literacy
- Comfortable around animals as the family lives on a hobby farm with dogs, cats, turtles, bunnies, etc
- Resourceful
- Organized and detail oriented
- Tech savvy
Requirements
- Bachelors degree.
- Proven and current experience as an Estate Manager or in a similar role managing large properties.
- Strong background in vendor and project management and staff supervision.
- Excellent communication and organizational skills with attention to detail.
- Ability to travel as part of job responsibilities when needed.
- High level of discretion and professionalism when handling sensitive information.
Salary and Benefits
- Annual base salary of $150,000-$200,000, dependent on experience
- 2 weeks paid time off
- Discretionary bonus