Site Administrator

Job Description

Essential Duties and Responsibilities include:

• Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry, billing and purchases of most site equipment and supplies.
• Annual Budget preparation, Forecasting, Monthly Reporting and Analysis
• Project Estimation and bid completion.
• Leasing and Fixed Asset management.
• Basic Costs Accounting.
• Work with corporate accounting related to site issues.
• Manage administrative assistant duties related to accounting functions.
• Provide information by answering questions and requests by the customer and local and corporate staff.
• Maintain an inventory of office supplies and other administrative tasks as required.
• Support management projects as required.
• Track and investigate receivables.
• Complete and maintain site metrics.
• Maintain safety reporting.
• Complete site reporting as required.
• Organize all aspects of the office and ensure professionalism.
• Utilize strong computer skills through reporting and spreadsheets with Microsoft Office Word and Excel.
• Reports to Site Manager.

Requirements include:

• Computer Skills (Microsoft Office, Word, Powerpoint and Excel) are required.
• Accounts Payable, Purchasing and Billing experience.
• Ability to manage office administrative support personnel (as needed)
• Professional attitude and organizational abilities.
• Ability to work with minimum supervision.
• Payroll experience a plus.
• Understanding of general business and the support of operations.
• Responsive to change by embracing process.
• Prefer experience with Navision, and eTIME.

Physical Requirements:

The following physical demands are representative of those that must be met by an employee to successfully perform the key actions of this job:

• The employee is required to talk and/or hear in an office setting (noise level is low); the employee is frequently required to sit, stand and walk in an office environment; the employee is occasionally required to reach with hands and arms; lift; stoop, or crouch.
• The vision requirements: close vision, distance vision, peripheral vision, depth perception and focus adjustment.