MANAGE DAILY OFFICE OPERATIONS FOR THE CONSTRUCTION SITE OFFICE
- Assist purchasing - internet research, pricing, placing orders any additional information
- Assist superintendents when requested to call vendors to service the site (fuel, waste removal, septic, etc.)
- Various word processing, spreadsheet work, form creation for superintendents or managers
- Enter truck deliveries for materials into spreadsheet, maintain file copy and send original to corporate office
- Keep Supervisors informed of any personnel issues
- Assist superintendents with processing of expense reports
- Set-up and closeout of temporary field office. Initiate or terminate services-electricity, water, internet, waste removal, septic, etc
- Coordinate all correspondence and paperwork between corporate HR and site
- Greet visitors, manage until appropriate person is available (Vendors, customers, adjacent property owners, inspectors, etc - Main job to keep contained, limit access, be hospitable and keep ears open.
- Random checks on the security guards and tool attendant
- Run errands, pick up checks, make copies of keys, pick up supplies
- Make and receive telephone calls
- Order office supplies through corporate office manager
- Make sure construction office is clean and maintained
MANAGE THE HIRING PROCESS
- Take applications, review, brief conversation with the applicant, ID any problems/flags (someone reeking of alcohol, poor hygiene, inappropriate attire, evasive answers, etc)
- Pre-screen applicants for electricians and operators before sending to foreman
- Interview applications to hire for general laborers and tool rooms
- Administer drug testing
- Review new hire paperwork for completeness and return to corporate HR for processing
- Distribute applicable uniform apparel to new employees
- Distribute Benefit Packages to eligible employees in a timely manner - reviewing for completeness and return to corporate HR for processing
- Assist supervisors with 90-day review forms
- Assist supervisors with Disciplinary Action form for supervisors ensuring supervisor and employee signatures are completed prior to returning to corporate HR
- Assist supervisors when requested to Fill out Termination checklist for discharged employees
MANAGE PAYROLL PROCESS/TIME KEEPING
- Supervise and monitor the clock in and clock out process on the iPads - Assist workers in/out
- Pick up sin in/sign out sheets from the previous day
- Notify superintendent if there is a time/attendance issue
- Distribute paychecks - Help employees with questions about their hours and explain their paychecks
- Alert supervisors when employees are close to 40
- Review Exaktime reports for payroll for attendance issues or incomplete information
- Tuesday through Friday review the Worktime/Off-Clock Summary for exceptions and/or corrections - review for all employees -return to Corporate Payroll in a timely manner
- Monday review the Worktime/Off-Clock Summary, return any exceptions to Corporate Payroll
- Review Employee Touch Detail and Executive Summary Report for accuracy and exceptions approving time for previous week- if correct have employees and superintendent sign off on Executive Summary Report and return to Corporate Payroll (Email verification of time is not preferred but will be accepted.)
SAFETY/ENVIRONMENTAL
In the absence of an on-site Safety Officer you may be required to do the following:
- Distribute Personal Protective Equipment to new employees
- Review MSDS file and update as new materials come in
- Provide supervisors with safety topics for weekly meeting
- Basic first aid. Heat awareness/prevention (Easy band aid stuff - notify Site Superintendent if it looks like anything beyond a splinter or band aid.)
RESPONSIBILITIES:
- Must display a positive attitude dedicated towards achieving results for the company as well as providing quality service and accuracy.
- Must maintain a clean and professional appearance and attitude at ALL times while at work, while representing or traveling for the company.
- Responsible for daily upkeep of your work area
- Must be flexible with work hours and be able to work overtime as needed
- Minimal travel to our other offices may be required on occasion