505 Shingobee Administrative Assistant

Location
Shingobee on the Bay

Description

POSITION SUMMARY

Job Description: Assure all clerical practices and procedures are being completed in an efficient and timely manner. To serve as major support staff to all supervisory level staff.

ESSENTIAL FUNCTIONS

RESPONSIBILITIES:

1. Responsible for records management and the assurance that filing systems are maintained for the property.
2. Responsible for ensuring business equipment is operating smoothly at all times.
3. Maintains and efficient mailing system, including distribution of incoming correspondence.
4. Responsible for ordering and storing of properties supplies as needed (including Bar & Food Service)
5. Completes payroll as designated by General Manager.
6. Updates and maintains POS system.
7. Completes all purchasing (workplace) entries.
8. Assures all vendor paperwork is followed and completed correctly and in a timely manner.
9. Assist with HR support on property assuring items are moved through the process (Evaluations, Separations etc.)
10. Provides major support for all staff, including supervisors, General Manager and upper management.
11. Ensures telephones and computers are operational adequately through troubleshooting on site or through communication with IT Department.
12. Maintains knowledge of all events in the property as a whole.
13. Attends all mandatory meetings and training.
14. Maintains confidentiality at all times.
15. Is sensitive to Native American Culture.
16. Operates within the parameters of the Leech Lake Gaming Human Resource Policy, Departmental Policy Manual and all Tribal Internal Controls (TICs), and all other applicable regulations.
17. Secures the assets of Leech Lake Gaming and the Leech Lake Band of Ojibwe.
18. Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required

Position Requirements

POSITION REQUIREMENTS:

1. Exceptional secretarial skills obtained through secondary school or related job experience.
2. Must have ability to manage multiple tasks.
3. Must have strong verbal and written communication skills.
4. Must have strong interpersonal, communication skills.
5. Must be able to plan and prioritize work to achieve desired results.
6. Must have the ability to handle sensitive information in a sensitive manner.
7. Must be able to work productively in a team environment.
8. Ability to work under pressure and meet short deadlines when necessary.
9. Satisfactorily complete a 90-day introductory period.

PHYSICAL REQUIREMENTS:

1. Physically capable of sitting for long periods of time.
2. Physically capable of remaining on feet, sitting and walking for extended periods of time.
3. Subject to internal working conditions, including a smoking and alcohol service environment.
4. Ability to lift up to forty (40) pounds.

EDUCATION & SKILLS

Education: High School Graduate or General Education Degree (GED)

Experience: One to two years related experience

Computer Skills: Must have strong computer skills. Must possess skills in MS Word, Excel, and Skills in PowerPoint and Cobra and Great Plains Citrix and Workplace is desired.

Certificates & Licenses: Must meet Tribal/State compact licensing requirements, pass criminal background check and submit to drug testing.

About the Organization
Leech Lake Gaming is a growing enterprise and a leader in the area of employment with unsurpassed benefits. Our high energy, high volume atmosphere offers a fun and exciting working environment. In addition we have the ability to provide flexible scheduling as we are a 24/7 company. We look forward to you joining the team.

Grade
6

Shift
Various Shifts

KEY Status
KEY

Hiring Manager:
Jessica Malkovits

Salary
$33,696 - $45,053

This position is currently accepting applications.