Sheriff Record Specialist

Posting Date

04/09/25 Application Deadline

04/13/25 Pay Range

Min -1st Quartile -Mid - Max
$19.75 - $22.06 - $24.38 -$29.00 Job Type

Unclassified Department

Sheriff About the Position

Are you a master organizer and multi-tasker? Consider applying for our Sheriff's Record Specialist position.

The Sheriff Record Specialist assigned to the Tax Unit provides collection efforts for delinquent personal property tax. This role plays an integral part in providing compliance support for the MCSO, which is mandated by the Constitution, Arizona Revised Statutes, Federal Statutes, and other local ordinances. This position specializes in researching ownership, preparing, and processing documents and case management throughout the tax collection process.

Join a team with a purpose - apply now.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education
•  High School Diploma or GED Experience
•  Two (2) years of experience performing office or administrative duties. OR

Combined education and experience qualifications
•  Post-secondary education may substitute for the required experience on a year-for-year basis. Other requirements
•  In order to be considered for employment with the Maricopa County Sheriff's Office, successful candidates must not have a revoked or suspended driver's license.
•  Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
•  Ability to type at least 35 words per minute as a condition of employment. Typing certificates obtained or available on the internet are not acceptable for verification of typing speed.
•   Prior to hiring, the Sheriff's Office requires that all candidates pass a background review. Our Preferred Candidate has
•  Two (2) years of responsible law enforcement, delinquent personal property tax or collections/billing related experience. Compensation is more than a salary with MCSO:
•  Growth and stability since 1871
•  Choice of three medical plans - starting as low as $70/month
•  Holidays - 10/year + 1 personal day
•  Enrollment in Arizona State Retirement System
•  Paid sick and parental leaves (birth/adoption)
•  10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
•  MCSO Mentoring program to provide personal and professional growth opportunities for all employees
•  Access to free County gyms
•  Learn more at Benefits Overview Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
•  Learns, comprehends, and maintains extensive working knowledge of Arizona Revised Statutes that govern delinquent personal property taxes.
•  Researches and reviews ownership records, analyzes information, and applies critical thinking to process delinquent personal property tax accounts for billing.
•  Contacts mobile home parks to verify ownership and location of personal property.
•  Communicates with delinquent personal property tax owners with incoming and outgoing telephone contact.
•  Reviews account information with Motor Vehicle Records and cross references with other County stakeholders.
•  Provides notification and submits legal documentation to various government entities.
•  Calculates and prepares sale documents.
•  Enters account information into Sheriff's Office tax database.
•  Provides case management for records of delinquent personal property tax accounts.
•  Prepares and files deputy worksheets, affidavits, and sale folders.
•  Assists the public in person or by telephone; responds to questions that are simple to complex in nature.
•  Maintains a thorough working knowledge of and compliance with statutory requirements, legal terms, and Office policy.
•  Understands modern business office practices and uses assigned office machines and equipment responsibly and according to policy.
•  Assists with assignments in the division as needed (e.g., emergency, absence coverage).
•  Interacts with the public, law firms, courts, other law enforcement agencies, and other related parties.
•  Prioritizes job assignments and works independently to ensure timely completion of job tasks.
•  May drive to other work locations during the workday as needed. Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors working in MCSO jail facilities with various staff and all classifications of inmates.

Work occurs primarily in anindoor office environment.Tasksrequire manual dexterity of hands and body to operate office equipment and ability to handle multiple or complicated tasks, interruptions, time pressures, and high work volume. The job involves teamwork and interacting with all levels of County management and personnel as well as the public. Responsibilities require concentration, accuracy, ethical conduct, and a professional demeanor.

Work environment
•  Indoors
•  Rarely outdoors, in temperatures above 90 degrees, below 40 degrees
•  Conditions may frequently include confined area, high noise level, bright lighting
•  Conditions may rarely include chemicals/fumes, smoke/dust, wet/damp area, stairs or ladders, unprotected heights, dim lighting Physical environment
•  Sitting, standing walking
•  Driving a vehicle
•  Speaking, hearing, seeing, reading
•  Bending, kneeling, reaching twisting
•  Crouching, balancing
•  Lifting floor to waist twenty (20) pounds
•  Lifting waist to shoulder twenty (20) pounds
•  Lifting shoulder to overhead twenty (20) pounds
•  Carrying a weight of twenty (20) pounds for a distance of 10 feet
•  Pushing/pulling a weight of twenty (20) pounds for a distance of 10 feet Social environment
•  Interruptions
•  Time pressures
•  High volume of work
•  Handling multiple or complicated tasks
•  Frequently changing tasks
•  Accuracy
•  Decision making
•  Concentration/vigilance
•  Teamwork
•  Working in close physical proximity with others
•  Public contact
•  Conditions frequently include unscheduled tasks
•  Conditions may rarely include emergencies, exposure to traumatic or sensitive subject matter, dangerous environment, isolation, overtime/rotating shifts Knowledge, Skills, and Abilities

Knowledge of
•  General office practices and procedures
•  Microsoft 365 applications Skill in
•  Operating standard office equipment.
•  Applying a high level of accuracy to job tasks.
•  Organizing and prioritizing job assignments.
•  Communicating verbally and in written format as appropriate for the needs of the audience. Ability to
•  Exercise sound judgment and supply accurate information from files and records.
•  Establish and maintain effective working relationships.
•  Type a minimum of 35 words per minute.
•  Work independently. SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure
•   Only the most qualified candidates will be considered
•   Consideration will only be given to candidates who submit online applications
•   Candidates will be contacted primarily through email and their Workday online application profile
•   Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive . click apply for full job details