Specialty sub-contractor in Brea seeking a Services Administrator to assist with project coordination, vendor and work-order management, and contracts administration.
Position requires proficient knowledge of Microsoft Office software, standard office and accounting practices. Experience with PC based word processing, spreadsheet, and database applications. Strong communication, interpersonal and customer service skills required to interface with Customers and Construction personnel. High level of detail, organization and time management skills. Fire Protection background a plus.
- Keep up to date records on special vendors - provide backup of all correspondence and service needed through completion.
- Enter service vendor's PO's and process invoices for approval prior to end of month so service can be billed in a timely manner.
- Follow up with service vendors for invoices so they can be processed and WO's billed by end of month.
- Maintains the integrity of the Service Contract files.
- Back up contract coordinator as needed.
- Responds as necessary to requests for information or additional projects as defined by management
- Review and update various administrative reports.
- Adheres to company policies and procedures.
- Interacts with customers in an effort to provide the best quality service. Diligently strives for customer satisfaction in the area of contract administration, satisfying all paperwork requirements in a timely manner.
- Maintains the confidentiality of all information processed.
- Assist other coordinators with follow up as needed.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.