Job Summary
The Senior Manager - Excise and Motor Fuel Tax is responsible for leading and assisting the staff through the execution of strategic direction, management and oversight of operations relating to fuel taxes, while ensuring timely and accurate completion of motor fuel tax compliance. The Senior Manager - Excise and Motor Fuel Tax seeks to develop and implement innovative automation, drive process improvement opportunities, and develop policies related to motor fuel taxes. This individual leads the fuel tax team to integrate with all Atlas Oil fuel related operations. The individual manages vendor relationships to ensure the performance standards in agreements are met or exceeded, in addition to having accountability for execution and measure of success.
The successful candidate will also possess the qualities listed below:
- Results-Oriented - sets and achieves challenging goals, demonstrates persistence and overcomes obstacles.
- Company Values - upholds organizational values, inspires the trust of others, works with integrity and works ethically, treats people with respect, and keeps commitments.
- Continuous Learning - assesses own strengths and weaknesses, seeks feedback to improve performance, pursues training and development opportunities, and shares expertise with others.
- Customer Service - displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, and responds promptly to customer needs.
- Job Knowledge - is competent in required job skills and knowledge, exhibits the ability to learn and apply new skills, requires minimal supervision, and displays an understanding of how the job relates to others.
- Quality - unequivocal focus on attention to detail, demonstrates accuracy and thoroughness, displays a commitment to excellence, and monitors own work to ensure quality.
- Teamwork - balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback.
- Attendance and Punctuality - begins work on time, arrives at meetings and appointments on time, schedules time off in advance, and ensures work responsibilities are covered when absent.
- Quantity - meets productivity standards, completes work in a timely manner, and achieves established goals.
Primary Responsibilities
- Manage and prioritize the preparation of motor fuel and sales/use monthly, quarterly, and annual tax returns.
- Lead and manage federal, state, and local motor fuel and sales tax audits. Identify and communicate tax advice, feedback, and solutions with key stakeholders.
- Develop month-end general ledger tax reconciliation best practices making certain tax payments are posted and accurate.
- Develop working process to ensure motor fuel and sales/use tax rates are maintained and updated.
- Develop working process ensuring company and customer's motor fuel and sales/use licenses and certificates are maintained and updated.
- Manage relationships with external firms assisting with motor fuel and sales/use tax.
- Partner closely with leadership to establish and execute strategies to enhance tax processes and procedures.
Position Profile
- Partner cross functionally with other internal departments especially Operations and Accounting to support the department and Company strategic goals.
- Lead the team in fuel data integration with all areas of Atlas Oil to enhance knowledge and efficiency.
- Work closely with staff to train and provide the team with the necessary tools and support to achieve the goals of the department and organization.
- Lead the motor fuel tax data process in the ETRM / ERP and reviews vendor-prepared return compliance.
- Review and investigate issues and communicate with government officials regarding tax questions as necessary.
- Utilize continuous improvement and process analysis tools including robotics and innovative software to drive innovation and efficiency across the tax department.
- Analyze and resolve complex supplier and customer invoice tax treatment.
- Research and interpret federal, state, and local tax law and assess company policies to ensure taxes are prepared in compliance with tax legislation.
- Remain abreast of industry trends and tax law to maintain competitive advantage and drive compliance.
- Identify and gather tax incentives and credits information.
- Mentor and train staff on various motor fuel and sales/use tax implications.
- Work closely with leadership and HR to identify talent needs, develops, and grows talent to support future roles in the organization.
Required Education And Experience
- Bachelor's and Master's degree (preferred) in accounting.
- CPA licensed or CMI certified.
- 5+ years of direct motor fuel tax experience in above and below the rack transactions.
- 2+ years' experience in leading a team and execution of strategic initiatives.
- Strong mentoring and staff development skills are required.
- Direct experience in performing fuel tax audits, establishing operational processes, establishing working relationships with external stakeholders.
- ETRM / ERP system implementation experience a plus.
- Wholesale and supply/marketing experience a plus.
- Strong communication and leadership skills and the ability to assume increasing responsibilities in a rapidly changing environment.
- Must display strong communication skills with the ability to explain tax issues in a manner that non-tax team members can understand.
- Proficient in Microsoft Office Suite - particularly Excel and Power BI.
- Working knowledge of motor fuel tax software platforms and Right Angle preferred.
- Ability to plan and implement needed tasks and projects in a time efficient manner.
- Performs other related duties as assigned.