Senior Program Assistant

Salary: $52,925.60 - $72,855.12 Annually
Location : Mesa, AZ
Job Type: Full Time
Job Number: 15838
Department: (H900) Citywide
Opening Date: 04/18/2025
Closing Date: 5/1/:59 PM Arizona

Description/Duties

This recruitment will be used to fill one full-time vacancy in the City Clerk Department. This recruitment will also be used to create a Citywide list to fill possible future vacancies in all assignment areas.

A Senior Program Assistant is a paraprofessional class that performs a variety of assignments involving public contact work of a specialized nature. Employees in this class are responsible for administering, monitoring, and/or implementing a major program, process, or technical functional area within a unit or department. In addition, incumbents must possess advanced technical knowledge in specific functional areas; have the ability to explain and interpret information; work independently without specific instruction; and regularly exercise independent judgment when making decisions regarding the disposition of matters related to the program areas. Duties may include supervising clerical and/or paraprofessional staff, working with accounting or financial data, and relieving supervisors of administrative details. This class performs related duties as required.

This class is distinguished from the Program Assistant class by the more advanced technical and complex nature of the work performed; independent discretion in regards to a program, process, or technical functional area; and supervisory responsibilities (by assignment). Minimal supervision is received from an administrative or professional staff person, unit director, or department manager. Employees in this class may be required to work evenings, weekends, and holidays for special events (by assignment). When part-time or Grant-Funded this classification has been designated as a non-classified, non-merit system, at-will position. This class is FLSA nonexempt.

Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.
Qualifications & Requirements

Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required. Graduation from high school or GED. Extensive (5+ years) experience in a responsible paraprofessional capacity including public contact work. Graduation from an accredited college or university with an Associate's Degree may substitute for two years of the required experience. For the Police Department Wellness Assignment: considerable (3 - 5 years) experience instructing Brazilian Jiu-Jitsu (BJJ), advanced defense/control tactics, and current black belt or higher-level certification are also required.

Special Requirement. For this position, an individual receiving a conditional offer of employment from the City of Mesa must pass a background investigation through the City of Mesa Police Department, the Arizona Department of Public Safety, and Federal Bureau of Investigation prior to commencing employment with the City of Mesa (by assignment). Because of the confidential, sensitive nature of information handled, successful completion of a background investigation is required (Police Department Assignment). Must obtain a Notary Public License within three months of hire or promotion date (City Clerk Assignment). Must possess a valid Class D Arizona Driver's License by hire or promotion date (by assignment).

Substance Abuse Testing. Due to the safety and/or security sensitive nature of the assignment, individuals in this classification shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures (Police Department Assignment).

Preferred/Desirable Requirements. Experience with personal computer (PC) software applications (example: word processing, spreadsheet, data manager, desktop publishing, and Hypertext Markup Language (HTML . Experience in a technical area related to the program area. City Clerk Assignment: Experience with accounts payable, accounting software (including Excel), and vendor contract management preferably with a records management program.
Link to Job Description
A is linked here.
01

Which vacancy do you want to be considered for? Please check all that apply.

• Current vacancy in the City Clerk Department
• Future Citywide vacancies

02

Please indicate all position types you may be interested in. Check all that apply.

• Full-Time
• Full-Time, Grant-Funded
• Part-Time, Benefited
• Part-Time, Non-Benefited

03

Did you receive a High School Diploma or GED? Please detail your education on your application.

• Yes
• No

04

Do you have an Associate's Degree (or higher) in a related field? Please detail your degree(s) on your application.

• Yes
• No

05

How many years of experience do you have in a responsible paraprofessional capacity including public contact work? Please detail your experience on your application.

• None
• Some but less than 3 years
• 3 years or more but less than 5 years
• 5 years or more

06

Please describe your experience in a responsible paraprofessional capacity including public contact work, including all employer(s). Please also detail this experience on your application. If none, type N/A.
07

Do you currently possess a Notary Public License?

• Yes
• No

08

Do you have a valid Class D Arizona Driver's License, or can you obtain one by hire or promotion date?

• Yes
• No

09

List the PC software applications (example: word processing, spreadsheet, data manager, desktop publishing, and Hypertext Markup Language (HTML that you have experience with. Please also detail this experience on your application. If none, type N/A.
10

Would you like to be considered for future vacancies of this position in the Police Department? If yes, please answer all of the following questions.

• Yes
• No

11

If you served in the military, what was your discharge status?

• Honorable
• Dishonorable
• Uncharacterized
• Other than Honorable
• Entry Level
• Bad Conduct
• General
• Current Active Duty
• N/A

12

Have you ever been convicted of a felony (this includes criminal convictions out of state that would be considered a felony in Arizona)?

• Yes
• No

13

Have you tried or used any of the following drugs unlawfully (without a doctor's prescription or dispensary card): Marijuana, Hashish, Thai Sticks, Barbiturates, Amphetamines, Cocaine, Heroin, Opium, Steroids, or Hallucinogenic Substances?

• Yes
• No

14

Have you tried or used any illegal narcotics or dangerous drugs (with the exception of Marijuana) in the past five years?

• Yes
• No

15

Have you tried or used any illegal narcotics or dangerous drugs (with the exception of Marijuana) more than 3 times since turning 21 years old?

• Yes
• No

16

If an explanation or comments are needed regarding drug usage, please note your information here.
Required Question