Logo: Posting Number: STA00165PO25
Job Family: Financial and Accounting Operations and Analysis
Job Function: Post Award Accounting
USC Market Title: Post Award Accountant
Link to USC Market Title: Job Level: P4 - Professional
Business Title (Internal Title): Senior Post Award Accountant
Campus: Columbia
Work County: Richland
College/Division: Division of Administration and Finance
Department: DAF Controller's Office
State Pay Band: 7
Approved Starting Salary: $59,581
Advertised Salary Range: $59,581 - $80,000
Part/Full Time: Full Time
Hours per Week: 37.5
Work Schedule: - Monday through Friday from 8:30 a.m. - 5:00 p.m.
- Potential for hybrid telecommuting schedule
Must be willing to work a flexible schedule to meet the needs of the department.
Basis : 12 months
Job Search Category: Fiscal Accounting
About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
Advertised Job Summary: The Senior Award Grant Accountant (PAA) will assist the Senior Director and Assistant Director in the management of the day-to-day operations of the department for specified grant portfolios. The Senior PAA will manage the Junior Post Award Grant Accountant in the day-to-day operations of managing a portfolio to including oversight of new award review, monitoring the award, federal reporting, invoicing, and closeout closeouts. The Senior PAA is responsible for analyzing grant activity to ensure compliance with both federal and state requirements; preparing quarterly & annual federal financial reports; ensuring maintenance of effort and matching requirements are met; ensuring that all federal funds received are accurately requested, received, expended & reported correctly & timely to the federal agencies in accordance with the Federal Cash Management Improvement Act. Provides guidance and technical assistance to University departments in the management of their federal, state and other grants funds.
Job Related Minimum Required Education and Experience: Requires a bachelor's degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications: - Five or more years experience working with grants and/or contracts.
- Expert knowledge of the principles, practices and theories of university and governmental accounting.
Knowledge/Skills/Abilities: - Knowledge of the principles, practices, theories and terminology of grant reporting and federal cash management.
- Knowledge or demonstrated ability to understand and research federal cost principles for grant management.
- Knowledge of federal and state government fiscal accounting processes.
- Knowledge of financial statement analysis.
- Ability to analyze and interpret complex financial data and reports.
- Ability to establish and maintain effective working relationships with others.
- Ability to communicate effectively.
Job Duty: Manages and plans work task for the maintenance, analysis and review of 350+ grant-related post-award functions, including budget and expense analysis, reconciliations, and rebudgeting; performs grant closeout functions required by Grants and Contracts Administration and sponsors including reconciliations, financial status reports, final invoices, purchase order liquidations, zeroing out budgets, and final reporting; reviews general ledger transactions to ensure accuracy and complete journal entries. Support departments and principal investigator in resolving issues relating to grant accounting. Creates work task for the Junior Post Award Accountant. Manages complex projects.
Essential Function: Yes
Percentage of Time: 35
Job Duty: Reviews and analyzes new award setup documentation for terms and conditions, award restrictions or sponsor requirements for the fiscal and administrative management of awards to included: Invoicing requirements, Reporting requirements, Cost Share requirements, Program Income and ensure invoicing is set up correctly. Creates work task for the Junior Post Award Accountant relating to award set up.
Essential Function: Yes
Percentage of Time: 15
Job Duty: Preparation of quarterly and annual financial reports, ensuring accurate and timely submission of all reports. Instruct Junior Post Award Accountant on information needed to complete financial reports.
Essential Function: Yes
Percentage of Time: 20
Job Duty: Reviews and finalizes monthly and quarterly invoicing for portfolio awards based on batch runs in collaboration with AR section. Processes fixed price invoicing for portfolio awards as needed in collaboration with AR section. Ensure that no out of period costs are included in any invoices that are ran, thorough review of temp worksheets prior to invoices being ran. including LOC awards. Ensure monthly trackers are completed and provided to AR. Review delete list monthly and follow up on deleted invoices. Review aging report weekly and add AR Notes as needed.Instruct the Junior Post Award Accountant on preparing routine invoices.
Essential Function: Yes
Percentage of Time: 20
Job Duty: Reviews, analyzes and evaluates existing policies, programs, plans, systems, operations, procedures and documents to develop improvements in efficiency, effectiveness and productivity; assists in developing program performance standards.
Essential Function: Yes
Percentage of Time: 10
Safety Sensitive or Security Sensitive: No
Hazardous weather category: Non-Essential
Number of Vacancies: 3
Job Open Date: 03/06/2025
Job Close Date: 04/20/2025
Open Until Filled: No
Special Instructions to Applicant: Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by April 20, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
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Quicklink for Posting: EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.