Senior Personnel Clerk

Job Summary

Job Purpose Statement(s): The job of "Senior Personnel Clerk" is done for the purpose(s) of performing routine to responsible technical clerical and accounting functions in support of specialized personnel functions; act as informational resource regarding assigned areas of responsibility and must demonstrate accuracy, attention to detail and, independent judgment and problem-solving skills to be exercised in relation to specific assigned areas; perform responsible clerical, technical and accounting functions at a journey level.

Job Description / Essential Elements:

Job Purpose Statement(s): The job of "Senior Personnel Clerk" is done for the purpose(s) of performing routine to responsible technical clerical and accounting functions in support of specialized personnel functions; act as informational resource regarding assigned areas of responsibility and must demonstrate accuracy, attention to detail and, independent judgment and problem-solving skills to be exercised in relation to specific assigned areas; perform responsible clerical, technical and accounting functions at a journey level.

Essential Job Functions:

• Maintains personnel records and documents involved in hiring, classification and processing of all personnel actions.

• Establishes employee records upon initial hire to include all personnel information required to process initial hire; monitors and changes employee records information as needed;

• Calculates and monitors workdays for substitute and regular employees; monitors and audits timesheets for accuracy and correctness.

• Operates Substitute Employment Management System (SEMS) to ensure timely replacement of regular certificated and classified employees in accordance with established Policies and Procedures.

• Maintains files and other records to satisfy pre-employment and continuing employment requirements for physical health, criminal justice checks and renewal of licenses or certificates to maintain minimum qualifications.

• Initiates and receives a high volume of personal contact from school sites, other departments and the public relating to Personnel Policies, Practices and Procedures.

• Replies to verbal and written requests for information of a specialized or confidential nature requiring use of discretion and judgment.

• Operates computer terminal to maintain database information, update records, monitor the accuracy of information and respond to requests for specialized reports.

• Performs a variety of technical clerical duties including filing, keyboarding to complete assigned duties.

• Obtains and provides personnel data as requested or required.

• Perform related duties as assigned.

Other Job Functions:

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements/Qualifications:
Education and Experience Required: High school diploma or equivalent. Minimum of two (2) years experience in responsible clerical and/or accounting work, preferably within a public school district setting.

Skills, Knowledge and/or Abilities Required:

• Typing, keyboard at 50 words per minute; ability to operate standard office equipment, including use of specialized computer applications, using English in both written and verbal form, use correct spelling, grammar, punctuation, perform basic arithmetic calculations.

• Knowledge of standard personnel procedures. Purposes, methods and practices of personnel record keeping; some general and accounting bookkeeping principles and procedures related to assigned areas of responsibility.

• Abilities to sit for prolonged periods, work under minimal supervision accurately with attention to detail; understand and carry out oral and written instructions. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation. Learn appropriate rules, regulations and technical procedures using assigned areas of specialization.

•
Licenses, Certifications, Bonding and/or Testing Requirements:
Criminal Justice Fingerprint Clearance, negative pre-employment drug screen test and negative TB test results; possession of valid California Driver's License.

Requirements / Qualifications

Comments and Other Information

CURRENT CSEA EMPLOYEES are subject to the Article 13 Language Change when applying for positions posted after October 11, 2024.

• A unit member seeking a voluntary lateral transfer (posting is for the same job title you currently hold) must be a permanent employee for at least two years prior to the date of the posted vacancy.

• Unit members granted a voluntary lateral transfer shall wait one year from the date of transfer before applying for another voluntary lateral transfer (posting is for the same job title you currently hold).

• Unit members currently serving a probationary period (including a promotional probationary period) shall not be eligible for a voluntary lateral transfer (same job title as posting)

• If three or more eligible unit members apply within this posting, with the same job title as the posting, all other candidates shall be excluded from the interview process.

• Voluntary lateral transfers may be denied based on poor job performance as evidenced by an overall "Needs to Improve" or "Unsatisfactory" rating on the most recent performance evaluation, two or more "N"s and/or one or more "U"s on the most recent evaluation, unjustified excessive absenteeism (without an approved leave per Article 10). Leave entitlement usage shall be prorated to the date of the job posting, and/or disciplinary actions with 1 year prior to the date of the posted vacancy.

NOTE: When fewer than three eligible lateral transfer (same job title as on posting) applications are submitted, interview priority will be given to current employees in the same job family of the posted vacancy.

Offer of employment conditional pending pre-employment physical, fingerprints and negative drug screen, and TB test

Bargaining Unit Position