Senior Management Analyst

Salary : $88,670.40 - $140,816.00 Annually
Location : CA 92602, CA
Job Type: FULL-TIME
Job Number: 2025-42-BS
Department: INFORMATION TECHNOLOGY
Opening Date: 05/19/2025
Closing Date: 6/15/:59 PM Pacific

DESCRIPTION
This classification is scheduled for the following cost of living adjustments:

• 2.50% effective June 27, 2025
• 2.50% effective June 26, 2026

The Orange County Fire Authority (OCFA) is currently recruiting to fill one (1) vacancy for the position of Senior Management Analyst (Project Management), in the Information Technology Division. This recruitment will be used to fill the current vacancy and establish an eligibility list for future vacancies.

This individual will ensure strategic projects are delivered within schedule, scope, budget, and quality goals. The Project Manager will effectively manage the capacity and availability of IT resources, project priorities, and budget. The incumbent should be knowledgeable in using project management methodologies (e.g. Agile, Scrum, Waterfall, etc.) and project management tools (e.g. Wrike, Smartsheet, etc.). The candidate should have a solid understanding of the Project Management Institute (PMI) and enjoy managing teams, resolving issues, and communicating project status to leadership. The ultimate focus of the position is to deliver valuable solutions that are fully adopted by our business partners. Strong project management and excellent organizational skills are essential, as are the ability to liaise with people at all levels of the organization.

DEFINITION
Under general direction, provides high-level analytical and strategic support within an assigned department; executes departmental and Authority-wide goals and objectives; designs, develops, and implements programs and services provided by the department; performs budgetary, financial, administrative, analytical, personnel, and records management duties; oversees assigned administrative processes, procedures, and programs; prepares policies, budgets, and reports; ensures work quality and adherence to established policies and procedures; provides highly responsible and complex staff assistance to executive management; performs the technical and complex tasks relative to departmental operations; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management personnel. May exercise direct or general supervision over professional, technical, and/or administrative staff.

CLASS CHARACTERISTICS
This is the advanced level classification in the Management Analyst series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to plan, develop, and implement policies and procedures for an assigned department, including multi-divisional and/or departmental budget preparation, contract administration, management analysis, and program evaluation. Assignments are given with general guidelines and incumbents are responsible for establishing goals, strategies, objectives, timelines, and methods to support the day-to-day administrative activities and provide a professional-level resource for organizational, managerial, and operational analyses and studies. Advises executive level in development of objectives, planning, and strategies to accomplish goals and corresponding performance measures. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. Incumbents may be responsible for planning, organizing, supervising, reviewing, and evaluating the work of professional, technical, and/or administrative support staff.

ESSENTIAL FUNCTIONS
To review the essential functions and Knowledge, Skills, and Abilities of this position, please use the link below.
MINIMUM QUALIFICATIONS
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

EDUCATION (position requirements at application):
Equivalent to a bachelor's degree from an accredited college or university with major coursework in public or business administration, information technology, or a related field.

EXPERIENCE (position requirements at application):
Five (5) years of increasingly responsible professional experience in administrative work involving finance, contracts, compliance reporting, management, organization, or other related functions.

Licenses and Certifications

• None

HIGHLY DESIRED QUALIFICATIONS:

• Project Management Certification
• Experience developing project plans, including scope, quality assurance, organization change, and resource management. Experience developing project schedules, identifying critical path, and estimating completion.
• Experience communicating and reporting project status to stakeholders and leadership on a weekly basis. Experience balancing competing demands of scope, time, cost, quality and resources with differing needs and expectations to meet or exceed customer expectations.
• Experience controlling project change requests to ensure delivery of original scope and objectives on time and within budget

TENTATIVE SCHEDULE OF EVENTS:

• Last day to submit application: Sunday, June 15, 2025, at 11:59 pm
• Oral Interview: Week of July 7, 2025
• Selection Interview: Week of July 14, 2025
• Estimated Hire Date: August 11, 2025

SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

SELECTION PROCEDURE

INITIAL SELECTION REVIEW:
The Human Resources Department reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials.

TESTING:
Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.

AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION:
In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment testing should contact Brad Stephens, Senior Human Resources Analyst at or at least 72 hours prior to any portion of the examination process.

RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS:
All recruitment/selection process and requirements will be held in accordance with the OCFA's Selection Rules, which are available for inspection in the Human Resources Department.

ELIGIBLE LIST:
The duration of an Eligible List for this recruitment is one (1) year, unless abolished by the Human Resources Director prior to the expiration.

WITHDRAWING FROM THE RECRUITMENT PROCESS
If an applicant chooses to withdraw from this recruitment process, he/she is required to submit an email notification to Brad Stephens, Senior Human Resources Analyst at requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number.

QUESTIONS:
All questions regarding this position should be directed to Brad Stephens, Senior Human Resources Analyst at or

NOTE:
The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice.

EQUAL OPPORTUNITY EMPLOYER:
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