About the Company - Come work for a SaaS company that is a leader in the automotive repair industry and offers the stability that only a 100+-year-old company can offer. We are Mitchell 1, a division of Snap-on Inc. For over 100 years, Mitchell 1 has been a leader in providing information solutions that simplify everyday tasks for automotive professionals, helping make their jobs easier.
About the Role - We are seeking a dedicated Human Resources Coordinator to provide comprehensive administrative support to our HR department. This role serves as the first point of contact for various HR-related inquiries and plays a vital part in ensuring the smooth operation of HR functions across the organization.
This is a full-time, on-site position based at Mitchell 1's headquarters in San Diego, operating Monday through Friday.
Key Responsibilities:
- Manage HR administrative tasks, including mail distribution, filing, and maintaining office supply inventory.
- Administer employee programs such as referral and safety rewards.
- Track education assistance benefits and coordinate with the payroll department.
- Maintain and update employee emergency contact information.
- Support payroll processes in collaboration with the Senior HR Administrator, ensuring data accuracy and timely approvals.
- Process payroll deductions and liaise with the payroll department for items like wage garnishments.
- Handle contractor invoice processes, ensuring accurate data entry and reconciliation.
- Respond to employee inquiries regarding company policies, payroll, workers' compensation, and disability, escalating complex issues as needed.
- Order flowers for company-approved occasions.
- Maintain the HR SharePoint platform and ensure accurate recordkeeping.
- Update organizational charts to reflect staffing changes.
- Provide exceptional customer service to internal stakeholders.
- Conduct ergonomic evaluations in partnership with the Facilities Manager.
- Manage the company-branded merchandise store, overseeing inventory and employee purchases.
- Coordinate mailing of employee notifications related to leaves of absence and other time-sensitive matters.
- Assist the Senior Recruiter with scheduling and organizing New Hire Lunches.
- Monitor compliance with federal, state, and company leave policies.
- Prepare and deliver termination packets to departing employees promptly.
- Provide backup support for the Receptionist during core work hours.
- Lead by example, adhering to company policies and maintaining confidentiality.
- Complete employment verifications and respond to unemployment benefit requests.
- Assist with employee engagement activities as a key member of the Events Committee.
- Support various onsite initiatives, including open enrollment, health fairs, and holiday events.
- Ensure compliance with federal and state poster requirements.
- Undertake additional projects and assignments as directed by the HR Director or Executive Team.
Qualifications:
- Education:
- Associate's degree or higher (required)
- Bachelor's degree (preferred)
- Certification in HR programs or equivalent work experience (required)
- Experience:
- 2+ years of HR experience, preferably in HR Assistant or Coordinator roles (required)
- 3+ years of HR experience in areas such as Payroll, Benefits, Safety, and Leave of Absence (preferred)
- 2+ years of administrative assistance experience (required), 3+ years (preferred)
- Skills:
- Strong understanding of federal and California employment laws related to benefits, leave, payroll, wage & hour, disability, and workers' compensation
- PHR or SHRM-CP certification (preferred)
- Proficiency in HRIS software, preferably ADP
- CPR certification (preferred)
- Effective collaboration and communication skills across all organizational levels
- Ability to manage multiple tasks and prioritize effectively
- Demonstrated computer skill proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams