Company: Ultra-High-Net-Worth Family
Job Title: Senior Executive/Personal Assistant to UHNW Family
Location: New York, NY (Manhattan - Full-time In-Person, Not Remote)
Hours: Flexible and available (This is not a 9-5 role, and occasional weekend or after-hours availability is required)
Reports To: Family Principals / Chief of Staff
Compensation: Up to $180K Base DOE + Bonus + Benefits
Bachelor's Degree: Strongly preferred
Our client, a prestigious and private Ultra-High-Net-Worth (UHNW) family, seeks a highly experienced, discreet, and proactive Senior Executive/Personal Assistant to support the Principals (the Founder & Chairman of a global private equity firm and a Theatre Producer) and their family. This is a dynamic, fast-paced role requiring exceptional organizational skills, flexibility, and the ability to anticipate needs. The ideal candidate will have prior experience supporting UHNW families, a deep understanding of complex travel logistics, and be comfortable managing both professional and personal responsibilities.
This position is based in New York City and requires in-person availability five days a week, with flexibility for after-hours and weekend support when needed. The family travels frequently, and the Assistant will coordinate closely with the family office and existing staff. A personality fit is paramount-they seek someone professional, highly discreet, and able to integrate into their private lifestyle seamlessly. This role is best suited for an experienced professional-someone whose lifestyle allows for them to be on call and who thrives in a high-touch, detail-oriented environment.
Responsibilities of the Senior Executive/Personal Assistant to UHNW Family:
Executive & Calendar Management:
- Meticulously manage the Principals' and family's complex calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
- Handle light business support, such as typing occasional documents, correspondence, etc.
- Gatekeep and streamline communication, ensuring the Principals receive only critical updates.
Family & Household Support:
- Act as a point of contact for the family's children, assisting with logistics, scheduling, and general coordination.
- Support the youngest child attending school in NYC- extracurricular activities and scheduling are well-managed, with occasional drop-off/pick-up if needed.
- Oversee household staff (including a butler and nanny), ensuring smooth day-to-day operations.
- Assist with personal errands, wardrobe management, and lifestyle logistics.
Travel Coordination:
- Manage all aspects of complex international and domestic travel for the family, including flights (commercial and occasional private), hotels, and transportation.
- Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
- Adapt quickly to last-minute changes in travel plans.
- Work with trusted travel agents to ensure seamless arrangements.
Event & Social Coordination:
- Assist in organizing family events, dinner reservations, and invitations.
- Coordinate special events such as charity functions and social gatherings.
Financial & Administrative Support:
- Liaise with the family office regarding bill payments, personal expenses, and financial tracking.
- Handle medical appointments, insurance claims, and new doctor/dentist setups for the family.
- Occasionally assist in managing UK-based expenses and logistics.
Qualifications of the Senior Executive/Personal Assistant to UHNW Family:
Experience & Skills:
- 7+ years of experience as an Executive or Personal Assistant for a UHNW family or C-suite executive.
- Extensive experience in travel management, particularly international and multi-destination itineraries.
- Strong ability to anticipate needs, problem-solve, and pivot quickly in a fast-moving environment.
- Exceptional organizational skills, discretion, and confidentiality.
- Tech-savvy-proficiency in Microsoft Office Suite, Google Suite, and calendar/task management tools.
Personal Attributes:
- Highly discreet and professional-this is a very private family that values low-profile, non-intrusive individuals.
- Mature, adaptable, and self-sufficient-able to work independently and handle shifting priorities.
- No ego-comfortable handling a mix of high-level and hands-on tasks (e.g., picking up the daughter from school or walking the family's dog).
- Strong international exposure-familiarity with UK-based logistics and comfortable with global travel.
- Flexible and available-this is not a 9-5 role, and occasional weekend or after-hours availability is required.
- Verification of identity, education, prior employment, and references may be required
The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.