Senior Executive Assistant

Senior Executive Assistant

About American Pro Marketing:

American Pro Marketing is a leader in Premium Standing Solutions, dedicated to designing and manufacturing premium anti-fatigue mats for consumers and businesses of all sizes. Since 1996, we've proudly produced 100% American-made ergonomic products using our own proprietary technology. With growing awareness around workplace wellness, we're focused on delivering practical Healthy Way of Life solutions that make a lasting impact.

Overview:

This on-site position provides high-level administrative support to the CEO. The Executive Assistant manages a wide range of priorities in a fast-moving, entrepreneurial environment. Success in this role requires strong judgment, calm under pressure, and the ability to stay several steps ahead.

You'll organize time, tasks, and information across a high-output executive's day - helping streamline communication, maintain focus, and ensure follow-through on what matters most. This role demands professionalism, confidentiality, and the ability to adapt quickly as priorities shift.

Key Responsibilities:

Manage a complex and shifting calendar; prioritize and schedule meetings with minimal conflicts

Interpret direction and organize it into clear, actionable steps to keep tasks and priorities moving

Review communication for implied or stated action items; take ownership of follow-up and ensure next steps are initiated

Proactively close loops - track outstanding tasks and confirm completion without needing to be asked

Coordinate meeting logistics, prepare agendas, take notes, and follow up on action items

Maintain confidentiality across all communication and materials

Monitor the progress of projects the CEO is involved in and provide relevant updates when needed

Keep files, documents, and communications organized and accessible

Anticipate needs and prepare materials or context in advance of meetings or deadlines

Communicate clearly with internal teams and external contacts

Support general business operations through ad hoc tasks and coordination

Required Skills and Qualifications:

5+ years of experience as an Executive Assistant supporting a senior leader, founder, or high-output executive

Strong judgment, reliability, and the ability to work independently in a fast-paced environment

Advanced project and task management skills - able to keep priorities, timelines, and follow-ups in order without constant direction

Solid analytical thinking - able to connect dots, catch inconsistencies, and identify next steps

Excellent written and verbal communication skills

Proactive, highly organized, and confident managing competing priorities

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Familiarity with Microsoft Teams, Planner, or similar collaboration tools

Comfortable handling sensitive information with discretion and professionalism

Preferred Qualifications:

Experience supporting a founder or executive in a small business or entrepreneurial environment

Familiarity with CRM or ERP systems, such as NetSuite

Exposure to workflow documentation or light process improvement

Comfort working across teams and navigating shifting priorities with limited direction

Familiarity with digital collaboration tools like Microsoft Teams and Planner