Title: Senior Executive Assistant
Location: Miami
Role Overview:
We are seeking an experienced administrative professional to support C-Level executives and their teams with organizational and executive tasks. The ideal candidate will be highly proactive, able to thrive independently in a fast-paced and demanding environment, and demonstrate intellectual curiosity, resourcefulness, and impeccable ethical standards. This individual must be detail-oriented, trustworthy, and able to effectively manage multiple projects with minimal supervision while ensuring thorough follow-up. Strong communication skills and the ability to engage with both internal and external stakeholders professionally are essential.
Key Responsibilities:
- Manage executive calendars, scheduling meetings and appointments.
- Coordinate travel arrangements through the internal travel team and prepare detailed itineraries.
- Handle personal travel and administrative tasks with confidentiality, diplomacy, and professionalism.
- Organize both onsite and offsite meetings, as well as assist with event planning.
- Oversee office management, including guest registration, seating arrangements, and coordinating with building management for maintenance needs.
- Cultivate and maintain effective relationships with central facilities and workplace teams.
- Support onboarding for new team members.
- Serve as a liaison between the executive and business colleagues.
- Undertake additional responsibilities as needed.
Required Skills & Qualifications:
- At least 5 years of experience, ideally with a combination of executive assistant and personal assistant roles.
- Strong proficiency in English, with excellent grammar and communication skills (both written and oral).
- Proven problem-solving ability and a track record of success.
- Exceptional organizational skills and attention to detail.
- Positive attitude, strong interpersonal skills, and high energy.
- Ability to work flexibly and adapt to changing work schedules and environments.
- High adaptability to a fast-paced workplace.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, etc.).
- A Bachelor's degree is required.