Senior Executive Assistant

Title: Senior Executive Assistant with TS/SCI Clearance

Location: Washington, D.C. metro area

Summary

Rios Partners is a mission-driven consulting firm creating positive change by delivering value for our clients, investing in our employees, and solving tough problems that benefit our local and global communities. We ground our approach in empathy, enabling our team members to better hear our customers' challenges and work together to develop effective solutions. As a team, we know what it takes to move organizations forward with measurable, sustainable results.

Our primary consideration when evaluating candidates is alignment with our Mission and Values, which can be found at

Job Description

This position supports senior DoD leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level. The candidate will directly support high-ranking Federal Government Senior Executives and interact with DoD Flag / General Officers and their support staffs. This position will routinely exercise independent judgement and discretion to include being empowered to commit the principal's time based on interpreting general guidelines and established rules of protocol.

Job Responsibilities:
•  Formulate and refine multiple standard operating procedures, processes, and work products/templates based on their subject matter expertise and independent assessments. These decisions are the basis of the daily business operations of the offices, but also represent the overall strategic engagement plans of their clients. Tasks will require impeccable judgement, discretion, a thorough knowledge of the business operations and plan, and empowerment by their clients.
•  Serve as primary point of contact and liaison with senior DoD leadership for interpreting proposed policies and operating practices, DoD Directives, Instructions, Publications & Manuals, and providing expert recommendations to the DASD(P), military assistants, and other Senior Executive Service and Flag/General Officers and their staffs.
•  Create tools such as Excel spreadsheets and other databases to compile, track, summarize, and report the status of various documents and projects.
•  Ensure conformance with established guidelines; provide timely feedback and status upon request.
•  Perform special projects on own initiative or as assigned.
•  Provide input to and communicate with various military assistants, Chiefs of Staff, OSD Protocol, Pentagon Force Protection Agency, and subordinate organization personnel to guide and direct daily operations and provide inputs into strategic plans.
•  Provide liaison with the Secretary of Defense/Deputy Secretary of Defense, OSD Protocol, Pentagon Force Protection Agency, subordinate offices, other DoD agencies, and industry and academic institutions to ensure ongoing, effective business operations.
•  Ensure conformance to established deadlines.
•  Serve as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the DASD(P) activities; review travel authorizations and vouchers; arrange necessary passports and visas for official travel.
•  Manage and maintain the complex calendars and schedules of DASD(P) senior personnel and resolve conflicting priorities and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel.
•  Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc. for meetings held in conjunction with the DASD(P) activities; escort, greet, and provide information supporting visits to the DASD(P).
•  Provide a daily read-ahead book with information for the next day and next week activities for the DASD(P) prior to the end of the duty day; maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings.
•  Coordinate office administrative functions including office security administration, office space management, processing security clearance and visit requests for OUSD(P) personnel and visitors, scheduling office events and ordering supplies. Should have experience in administrative support and working knowledge of DoD security procedures. Required Qualifications:

Minimum Requirements

• Education: A Bachelor's degree from an accredited college or university is required. In lieu of a Bachelor's degree, twelve (12) years of demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal Government, Military (DoD Flag / General Officers), or Private Sector, to include but not limited to correspondence / workflow management, may be substituted.

• Experience:
•  A minimum of ten (10) years of demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal Government, Military (DoD Flag / General Officers), or Private Sector, to include but not limited to scheduling and travel.
•  Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting (i.e., not siloed to one or two specific tasks).
•  Highly proficient with DTS and CATMS. o Highly proficient using Microsoft Office Suite to include, Word, Excel and PowerPoint.

• Clearance: Top Secret with SCI eligibility

Additional information
•  U.S. work authorization required
•  Must be willing to live in the DC Metro Area and commute to the Rios Partners office at least twice weekly Benefits Information:
•   Profit-sharing/Performance Bonus: Rios Partners is committed to ensuring the success of the organization benefits the entire team. As such, a portion of profits is paid out to employees. The total amount of Profit-Sharing/Performance Bonus distributed to the team may vary year to year and will depend on numerous factors, including market conditions, company performance, and individual performance.
•   Retirement plan: Rios Partners offers a 401(k) and contributes an amount equivalent to 3% of the employee's base salary each month to the designated fund. Employees may choose to contribute additional money into the 401(k) from their paycheck each month.
•   Health insurance: Rios Partners Offers health benefits through an Individual Coverage Health Reimbursement Arrangement (ICHRA). This option empowers employees with more personalized healthcare options. With ICHRA, Rios Partners contributes tax-free dollars toward your health insurance premiums, giving you the flexibility to choose a plan that best fits your needs-rather than being limited to a traditional group plan.
•   Vision insurance: Rios Partners offers a vision plan through MetLife that covers eye exams, glasses, contacts and other vision related services.
•   Dental insurance: Rios Partners covers the premium for both the employee and their dependents for a dental insurance plan through MetLife, employees can purchase up to a higher-level plan.
•   Disability insurance: Rios Partners will pay 100% of the premium for both short-term and long-term disability insurance provided through Guardian.
•   Paid Time Off (PTO) and holidays: You will be eligible for three weeks of PTO (15 days) and 12 paid holidays each year. In additional accrued PTO, Rios Partners provides additional time off for both expected and unexpected events (e.g., Bereavement Leave, Jury Duty, Voting).
•   Maternity, Paternity, and Adoption Leave: Rios Partners celebrates employees' choice to become parents. We are also aware that pregnancy and caring for an infant or a newly adopted child may cause additional life complexities. As such, we provide employees twelve (12) weeks of paid leave in association with the birth of an employee's own child or the placement of a child with the employee in connection with adoption or foster care. To be eligible for Maternity/Paternity/Adoption Leave Program, team members must: 1) Have worked at Rios Partners full-time for a minimum of 12 continuous months. 2) Be in good employment standing with Rios Partners (i.e., not on probation). 3) Request leave a minimum of 30 days in advance if possible. If this is not possible, please place your request as soon as possible once you become aware of it. Regardless of eligibility for the Rios Partners Maternity/Paternity/Adoption Leave Program, all Rios Partners employees are eligible for the Department of Labor's Family and Medical Leave Act entitlements as well as Rios Partners Short Term Disability plan.
•   Employee Assistance Program: Rios Partners cares about the mental health of our employees. Through our employee assistance program, Health Advocate, we offer EAP sessions to address personal issues such as relationship struggles, substance abuse, parenting challenges and grief. Health Advocate provides support and resources for every eligible employee and their family.
•   Training and Development: . click apply for full job details