Vaco Phoenix is currently assisting a client in the West valley in their search for a Senior Executive Administrator. The Executive Administrator will be working in a fast-paced environment supporting the CEO. This is a fully onsite position, direct hire, paying up to $100k/yr.
Responsibilities include:
- Heavy calendar setting- Travel, Appointments, Day to day completely mapped out by EA
- Organization of all things- Needs to be extremely detail orientated
- Responsible for handling incoming calls
- Filing and organizing records
- Creating file folders and labels
- Locating and retrieving requested files
- Entering data into the case management system
- Processing USPS and electronic mail
- Researching returned mail, scanning
- Requesting documents from court personnel and records department
- Performing general office clerk duties, and other duties as assigned by management
- Duties involve reviewing, creating, and processing materials and information that are confidential by federal and state laws
Knowledge, Skills & Abilities:
- Possess strong skills in the use of Microsoft Word, Excel, Adobe PDF
- Skill in oral and written communications
- Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures
- Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone