Senior Business Support Specialist

Salary: $26.19 - $31.44 Hourly
Location : Planning & Community Development - City of Colorado Springs, CO
Job Type: Classified - Full Time
Job Number: 17104
Division: Planning
Department: Planning & Community Services
Opening Date: 04/02/2025
Closing Date: 4/16/2025 4:00 PM Mountain
FLSA: Non-Exempt

Description / Position Overview
Senior Business Support Specialist

About the Job: In this position, you will perform administrative activities in support of the Planning Department at the City of Colorado Springs. You will play a critical role in managing the public hearing process for development projects. Your contributions will blend the finesse of administrative tasks with the precision of technical expertise. We are looking for a self-starter with a high degree of attention to detail and multitasking abilities.
Job Type: Full time
Work Schedule: Monday - Friday. Occasional after hours work due to Boards and Commission meetings. Work Location: City Administration Building, 30 S Nevada Ave, Colorado Springs, CO 80903
As a Senior Business Support Specialist, you will:

• Coordinate and facilitate all administrative processes and meetings for City Planning Commission, Downtown Review Board, and Historic Preservation Board
• Use Granicus/Legistar and Microsoft Teams to moderate and record City Planning Commission, Downtown Review Board, and Historic Preservation Board meetings
• Ensure technology and supplies are ready and available for meetings
• Use Granicus/Legistar to manage Planning items for City Planning Commission, Downtown Review Board, Historic Preservation Board, and City Council meetings, including creating and uploading pertinent documents, initiating the approval process, creating agendas, and creating meeting minutes
• Coordinate with City Clerk and local print media to post agendas to the public
• Regularly communicate with Planning, City Clerk, City Attorney, City Council, members of commissions and boards, and the public
• Schedule meetings for and manage the calendar of the department director

Knowledge, Skills, and Abilities:Knowledge of:

• Modern office procedures and technology, including computers and supporting software applications
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Pro
• Proper English usage, spelling, punctuation and grammar
• Personality traits and behavioral skills to interact with appointed boards and commission, elected officials, consultants, the public, and constituents

Ability to:

• Show initiative and act independently to resolve problems
• Work in a dynamic and fast-paced environment
• Prioritize competing duties in order to meet multiple deadlines
• Quickly learn pertinent code, ordinances, regulations and department procedures
• Achieve results with minimal supervision
• Meticulous attention to detail

Minimum Qualifications

• High school diploma or GED
• Five years of full-time clerical or business support experience

Preferred Qualifications

• Experience working in a Planning/Land Use department
• Experience working with Legistar and/or Granicus
• Experience taking meeting minutes
• Experience working in a municipal government setting
• Experience supporting a senior manager or director

Additional Information
Equal Opportunity Employer

The City of Colorado Springs is committed to a culture that values our employees' unique individual qualities and fosters an inclusive environment where people want to be.
The City of Colorado Springs offers additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position.

The City does not sponsor applicants for work visas of any kind (including but not limited to F-1, H-1B or TN visas). Applicants must be currently authorized to work in the United States on a full-time basis.

Apply to Join Our Team

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Working for the City of Colorado Springs is Rewarding.

Please visit the City of Colorado Springs' for additional benefits information.

The City of Colorado Springs is a place where people want to come to work each day. We have a culture of excellence, and we strive to provide our employees with the very best overall career experience and Total Rewards. We are proud to offer a comprehensive and competitive benefits program to meet the needs of our employees and their families.
01

What is the highest level of education you have completed?

• Less than high school
• High School diploma or GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree or above

02

How many years of relevant experience do you possess?

• Less than one year
• One or more years
• Two or more years
• Three or more years
• Four or more years
• Five or more years
• Six or more years
• Seven or more years
• Eight or more years
• Nine or more years
• Ten or more years

03

If yes, please explain your experience in detail, including your role and where you gained the experience. If no, please enter N/A.
04

Do you have experience with any of the following? Please check all that apply.

• Legistar
• Granicus
• Taking meeting minutes
• Working in a municipal government setting
• Supporting a senior manager or director
• Working in a Planning/Land Use department
• None

Required Question