Senior Associate Vice President for Facilities

Job no: 542328
Work type: Management (MPP)
Location: San José
Categories: MPP, Administrative, At-Will, Full Time

Job Summary

The Senior Associate Vice President for Facilities Development and Operations is the executive facilities officer/administrator at San José State University. Reporting to the Vice President for Administration and Finance/CFO, this position provides vision, leadership, strategic direction, and oversight for physical planning, development, and ongoing operation of all campus facilities in a manner that directly supports the mission of the University. In collaboration within the Department and with colleagues across the campus and within the California State University system, the position is responsible for the successful operation, maintenance and development of the University's physical plant and plays a key role in establishing, directing, and ensuring strategic goals and objectives of the department are achieved.

As the University's executive facilities officer/administrator, the position interfaces frequently with campus leadership, colleagues at the California State University, and other related agencies concerning the development and operation of the campus. The position engages collaboratively with the campus and local community to provide superior customer-focused services in a transparent and evidence driven manner. The position plays a significant role in campus planning and development including creation of master plans, leading large scale development projects in a senior executive role, advancing physical planning and strategically developing a multi-year capital outlay program, and serving as the construction administrator for the campus.

Facilities Development & Operations is comprised of several units including Physical & Capital Planning and Real Estate, Design & Construction, Maintenance & Operations, Energy, Utilities & Sustainability, Environmental Health & Safety and a Business & Administrative Services unit which supports the overall department. The department is responsible for acres, building, and over seven million square feet including an 8mw cogeneration plant and robust utility network as well as manages a rotating portfolio of construction projects valued at more than $300M. The department employs nearly 300 full-time staff and has an annual operating budget across its units in excess of $30M.

Key Responsibilities
•  Strategically directs the development and implementation of master plans, land use plans, area development plans, and other similar documents used to chart the future of the physical campus.
•  Oversees and administers efforts to ensure compliance with requirements as related to CEQA/EIR and other land use regulatory authorities are met for all projects, including those which may be pursued independently by campus auxiliaries.
•  Ensures accurate facility information and space records are maintained and utilized to provide analysis and evidence driven decisions.
•  Oversees efforts to conduct routine building and infrastructure facility condition assessments and ensures information is utilized in physical and capital planning efforts and day to day decision-making.
•  Directs the development and administration of an inclusive and feedback driven capital outlay planning process in collaboration with others.
•  Strategically directs the development of a comprehensive multi-year capital outlay program inclusive of university auxiliaries and fee funded organizations.
•  Serves as a project executive for large scale major capital projects and/or highly sensitive projects providing guidance, advice and support to project teams so as to ensure success.
•  Serves as a project executive and senior leader for real estate development projects including development opportunity evaluation, real estate transaction efforts, and development project assessment, planning, and implementation. To include public private partnerships.
•  Acts as the University's construction administrator responsible for the development and implementation of planning, design, and construction management processes and procedures ensuring all are compliant with campus, systemwide, and State regulations and procedures.
•  In conjunction with department personnel, oversees and administers the overall campus construction project portfolio including development of the project implementation plan including required consultants, selection of delivery methods, budgetary oversight, procurement methods, and contract compliance.
•  Ensures robust communication with the campus and key stakeholders concerning campus construction projects. Produces and publishes reports documenting project portfolio accomplishments and progress.
•  Directly responsible for all services provided by Facilities Development & Operations.
•  Oversees and administers the annual operating budget including establishment of cost recovery methodologies and rates and utility rate models.
•  Oversees efforts to ensure services are delivered in a manner aligned with campus priorities and expectations while doing so within assigned resource allocations.
•  Oversees, administers, and directly leads efforts associated with the development of service level agreements with campus auxiliaries, fee funded programs, and others.
•  Oversees efforts across the development associated with personnel management ensuring a consistent approach between units and compliance with campus, systemwide and other requirements.
•  Oversees development and implementation of employee recognition and engagement initiatives as well as training and professional development programs including succession planning efforts.
•  Serves as a key point of contact with University Personnel with respect to collective bargaining and labor relations issues.
•  Ensures a high level of organizational responsiveness and communication to understand customer needs and maintain effective customer relationships.
•  Oversees and administers efforts to improve the customer experience and ease access to services and information utilizing varied methods of communication, including a robust unit website.
•  Advises the Vice President- Administration & Finance on situations which require political acumen and sensitivity. Analyzes situations and develops possible solutions and recommendations for consideration, implementing such where directed.
•  Participates in systemwide meetings, relevant trade associations and conferences to remain current in industry best practices and serves on campus and systemwide committees as assigned. Knowledge, Skills & Abilities
•  Thorough knowledge of physical planning principles and standards as related to a university and urban environment.
•  Thorough knowledge of capital planning including ability to develop a broad and wide-ranging portfolio to support the University's goals and strategic initiatives.
•  Thorough knowledge of real estate development including property assessment, project feasibility, planning, financial, real estate transaction, and development phases of a project including public-private partnerships.
•  Thorough knowledge of and ability to administer a robust design and construction management program utilizing various delivery and contracting methods while complying with campus, systemwide and regulatory requirements.
•  Demonstrated knowledge of and ability to effectively administer services necessary to efficiently maintain and operate a complex physical plant inclusive of power generating systems and utilities networks while complying with regulatory requirements.
•  Demonstrated knowledge of and ability to effectively administer environmental health and safety programs including maintaining compliance with regulatory requirements.
•  Thorough knowledge of applicable state and federal codes and regulations pertaining to the development of land and/or construction of improvements including the California Building Code, California Environmental Quality Act, and other regulations governing campus facilities.
•  Demonstrated knowledge and understanding of public works contracting and procurement requirements and skills required to develop and analyze proposals and negotiate favorable business terms.
•  Thorough knowledge of organizational management and strategic planning necessary to lead a large and complex organization including the ability to develop and administer necessary plans, policies, processes, and procedures to achieve goals and priorities.
•  Demonstrated record of successful financial planning, budgeting, and fiscal management including the ability to successfully manage multi-functional programs with significant budgetary impact.
•  Demonstrated ability to develop and monitor key performance metrics to ensure the department and its services operate efficiently while effectively serving the campus and meeting budgetary parameters.
•  Demonstrated success implementing customer-focused and evidence-driven service approach to work efforts while motivating staff in a challenging environment. To include the ability to establish programs to create a holistic service feedback loop upon which to base service level improvements.
•  Extensive knowledge of personnel management in a collective bargaining environment including interacting effectively with many levels of personnel, providing sound analysis and guidance to management staff, performance management, dispute resolution, and team development.
•  Demonstrated ability to be a creative problem-solver, a strategic thinker, and an effective decision maker.
•  Ability to define problems . click apply for full job details