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Job Type
Full-time
Description
Come join TFE, Inc. as a Senior Administrative Assistant supporting the Department of Energy Office of Legacy Management. This is an onsite position in Westminster, Colorado.
Who is TFE, Inc.? Founded in 1989, TFE, Inc. provides professional, technical, and administrative personnel and services in the U.S. nuclear energy complex and other commercial ventures. With over 150 employees and growing, we know our employees are the key to our success. We value their ideas and opinions and want to help them grow in knowledge, skills, and abilities. TFE provides competitive pay, generous PTO, paid holidays, and a top-notch employee assistance program. Our benefit offerings include an excellent 401k plan, medical, dental, vision, short-term and long-term disability, life insurance, and other ancillary benefits.
The Senior Administrative Assistant performs a variety of business-related assignments in program and project management. Provide administrative support or one or more technical managers performing specialized and routine administrative activities.
ESSENTIAL DUTIES/RESPONSIBILITIES:
- Author, track, and submit approved contract deliverable correspondence on or before deadlines in accordance with quality control and process checklists and procedures
- Prepare, coordinate reviews and approvals, finalize, and submit correspondence, reports, and other documents, including monthly accomplishment reports
- Schedule and coordinate in-person and virtual meetings with clients, LMS staff, and external stakeholders
- Prepare and distribute approved reports and information to identified audiences
- Prepare, coordinate reviews and approvals, finalize, and distribute meeting agendas with clients, LMS staff, and external stakeholders
- Attend internal meetings and meetings with clients and external stakeholders, draft meeting notes and coordinate their review, finalization, and distribution
- Make approved purchases with government-issued purchase card in accordance with requirements and procedures
- Coordinate business travel with LMS travel office and assist with expense reporting
- Maintain Outlook calendars to include business travel, out-of-office availability, and other work-related details
- File electronic records in accordance with record keeping requirements and procedures
- Others duties as assigned.
Requirements
EDUCATION, LICENSE, CERTIFICATION, and EXPERIENCE
Bachelor's degree or vocational/technical school diploma and 12 years of job related experience
In lieu of a degree, minimum of 14 years of relevant experience
Valid Driver's License
REQUIRED SKILLS/ABILITIES:
- Excellent computer skills in a Microsoft Windows environment, including proficiency in Microsoft Office Suite (Outlook, Word, MS Teams, Excel, SharePoint, PowerPoint)
- Excellent written and verbal communication and interpersonal skills
- Strong attention to detail and quality
- Superior organizational management and record keeping
- Demonstrated customer-service orientation
- Strong project management skills, including ability to prioritize and complete competing projects/priorities with aggressive due dates and quick turn-around times
- Can-do attitude and collaborative work style; flexibility and adaptability.
- Ability to receive and communicate sensitive topics with appropriate judgement and skill
PREFERRED SKILLS/ABILITIES:
- Formal administrative professional certification and training
- Expert writer/editor, including mastery of English grammar, AP and in-house style guides, and plain language
- Experience supporting community outreach, media relations, STEM education and/or Congressional/intergovernmental programs and activities for clients
- Contracting and or legal correspondence and or administration
- Budget and cost accounting
- Event planning and logistics coordination
- Executive-level business administrative support experience
- Ability to quantify results and outcomes
- Ability to communicate within various levels throughout an organization
- Experience communicating technical and/or scientific information to non-technical and or non-scientific audiences
- Familiarity with radioactive and chemical waste, environmental contamination, hazardous material and the associated long-term surveillance and maintenance, records management, work force restructuring and benefits continuity, property management, land use planning, and community assistance
- Familiarity working as a contractor for the U.S. government
- Experience with the U.S. Department of Energy and or Office of Legacy Management
- Knowledge and experience in federal government agency protocols
ESSENTIAL PHYSICAL REQUIREMENTS:
Sedentary: Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally, and all other sedentary criteria are met.
SCHEDULE:
Monday through Friday
Core hours between 7:00 AM and 5:00 PM
REQUIRED SCREENINGS
- Drug Screen
- Physical Assessment (if applicable)
- Background Check (Criminal, Civil, Educational, Previous Employment, etc.)
- Driver Record Screen (for positions requiring on-the-job-driving)
DISCLAIMER:
This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it.
TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
Salary Description
$26.19 - $33.07 plus H&W