Experience: 10+ years
Job Description:
4P Consulting Inc. is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and office support to multiple professionals, including managers, managing directors, and partners. The ideal candidate will have a minimum of 10 years of administrative experience and a strong ability to thrive in a fast-paced, dynamic work environment. This position requires excellent organizational skills, attention to detail, and a proactive approach to problem-solving.
Key Responsibilities:
- Perform administrative duties such as answering phone calls, greeting and directing visitors, filing, scanning, copying, and placing meal orders.
- Manage and organize calendars, ensuring appointments, meetings, and deadlines are met.
- Make travel arrangements, including booking flights, accommodations, and transportation.
- Prepare and proofread documents, emails, and presentations for accuracy and clarity.
- Utilize various software applications including word processing, spreadsheets, databases, and presentation software.
- Prioritize daily tasks and manage workload effectively in a rapidly changing environment.
- Provide ongoing support to senior professionals, ensuring smooth office operations and timely completion of tasks.
- Communicate with internal and external stakeholders in a professional manner, both in writing and verbally.
- Address any issues or challenges in a proactive and solution-oriented manner.
Qualifications:
- Minimum of 10 years of administrative experience, with a proven ability to support senior-level professionals.
- Strong proficiency in office software, including Microsoft Word, Excel, PowerPoint, and other office tools.
- Exceptional organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
- Strong verbal and written communication skills, with the ability to proofread and edit materials for accuracy and professionalism.
- Ability to learn new tasks quickly and adapt to changing priorities in a fast-paced work environment.
- A proactive, problem-solving approach with excellent decision-making abilities.
- Demonstrated ability to meet deadlines and handle a variety of responsibilities under pressure.
Skills:
- Strong attention to detail
- Calendar and travel management
- Document preparation and proofreading
- Multitasking and prioritization
- Professional communication skills
- Proactive problem-solving
If you have a passion for supporting senior professionals and enjoy working in a dynamic, fast-paced environment, we encourage you to apply for this rewarding opportunity at 4P Consulting Inc.