Senior Administrative Analyst

Salary : $99,976.00 - $129,968.00 Annually
Location : City of Rancho Palos Verdes, CA
Job Type: Full-time
Department: City Administration
Opening Date: 03/13/2025
FLSA: Exempt

Job Summary
Lead, Innovate, and Strengthen Public Safety in Rancho Palos Verdes.

The City of Rancho Palos Verdes is looking for a strategic thinker and proactive leader to join the newly established Public Safety Division as a Senior Administrative Analyst. This is your chance to shape innovative public safety programs, enhance community partnerships, and drive regional collaboration to improve the well-being of our city.

If you are passionate about city management, public safety, and making a tangible impact, this role offers the opportunity to lead initiatives, influence policy, and grow professionally in a dynamic and supportive environment. Join us in building a safer, stronger Rancho Palos Verdes.
This recruitment will remain open until filled with a first review date of April 7, 2025

THE DEPARTMENT

The City Manager's Office, within the Administration Department, plays a vital role in leading, coordinating, and overseeing all City departments to ensure the effective implementation of City Council policies and initiatives. This team of dedicated professionals fosters collaboration, innovation, and efficiency across municipal operations, ensuring high-quality services for the community.

Under the City Manager's leadership, the Deputy City Manager oversees key divisions, including City Clerk, Information Technology, Human Resources, Public Safety, and Government & Community Relations. Each division is committed to accountability, effectiveness, and aligning with the City Council's vision, consistently delivering impactful results that enhance City services and the quality of life for residents.

THE POSITION

Rancho Palos Verdes seeks a Senior Administrative Analyst to join a talented team that is launching a new Public Safety Division. The Analyst will oversee the City's $8M contract with the Los Angeles County Sheriff's Department and develop innovative programs that will enhance safety for residents, businesses, and visitors alike. Past programs include and the installation of Automated License Plate Reader cameras. The Analyst will also conduct rigorous data analysis of public safety trends, implement innovative solutions, and identify best practices on homelessness, crime prevention, and community engagement.

This position is responsible for managing the Public Safety Division's annual budget, including forecasting funding needs for programs, staffing, equipment, and resources. The Senior Administrative Analyst will provide budget recommendations, track expenditures, and present financial reports for approval. Additionally, this role will oversee regional law enforcement and public safety committees, facilitating collaboration between the four Peninsula cities to advance safety and emergency preparedness initiatives.

Strong communication and analytical skills are essential, as this position requires regular engagement with City leadership, regional agencies, community groups, and the public. The Analyst will draft staff reports, secure grants, and present at public meetings, while also attending City Council, committee, and neighborhood meetings after hours, as well as weekend events when necessary.
The Ideal Candidate
The ideal candidate will be a skilled communicator and strategic thinker who thrives in a fast-paced, dynamic environment. They should possess:

• Strong analytical skills to evaluate contracts, budgets, and public safety data.
• Excellent written and verbal communication for reports, presentations, and community engagement.
• Collaboration and relationship-building abilities to work with diverse stakeholders.
• Resourcefulness and adaptability to balance competing priorities and deadlines.
• Creative problem-solving and data visualization skills to present complex information clearly.

This position is a great fit for a self-motivated professional who is goal-driven, proactive, and eager to make a meaningful impact on public safety initiatives in Rancho Palos Verdes.

Essential Job Functions

• Develops and implements departmental goals, policies, procedures, and work standards to ensure efficiency and compliance.
• Provides analytical support to the Public Safety Division, overseeing the Los Angeles County Sheriff's Department contract and related initiatives.
• Assists in budget development, monitors revenues and expenditures, and resolves budgetary issues to ensure financial stability.
• Manages administrative functions, including financial reporting, grants, contracts, purchasing, and program evaluation.
• Plans and administers complex public safety programs and projects, ensuring compliance with regulations and efficient allocation of resources.
• Acts as a liaison between City staff, community groups, and external agencies, addressing concerns and recommending solutions.
• Conducts studies and analysis on financial, operational, and administrative activities, preparing reports and strategic recommendations.
• Oversees community engagement efforts, including the department's website, outreach programs, brochures, newsletters, and public safety communications.
• Coordinates departmental projects and initiatives, supporting facilities management, parks, and public safety programs.
• Identifies and manages alternative funding sources, including grants, while ensuring compliance with regulatory requirements.
• Prepares reports, resolutions, and correspondence for City Council and other advisory bodies.
• Maintains and organizes records, ensuring proper retention and accessibility.
• Leads community events and public education initiatives to promote City programs and policies.
• Manages special projects and participates in interdepartmental committees and stakeholder meetings to advance City priorities.
• Effectively communicates with diverse audiences through reports, presentations, and other professional materials.
• Performs additional duties as assigned to support departmental and City-wide initiatives.
• Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Qualification Guidelines

Education and Experience:

Any combination of education, training, and experience that provides the required knowledge, skills, and abilities is qualifying. A typical way to meet the qualifications includes:

• Bachelor's degree from an accredited four-year college or university in public administration, public policy, business administration, economics, finance, or a related field.
• Five (5) years of professional administrative experience in municipal government, OR three (3) years of experience with a master's degree in a related field.

Licenses and Certifications:

• Possession of, or ability to obtain, a valid California Driver's License at the time of appointment.

Special Notes

If you have a disability for which you require an accommodation, please contact the Human Resources Team at .
Full-time Employee Benefits
Effective - January 1, 2025

INSURANCE PLANS
Medical: The City offers five (5) medical plans, three HMO's, one traditional PPO, and one high deductible PPO + Health Saving Account (HSA). The HMO and PPO medical plans are provided by Blue Shield and Kaiser. The City covers the entire premium for employee only and 50% of the premium for employee plus dependent(s). If enrolled in the high deductible Blue Shield Silver plan PPO+HSA, the City's annual contribution to the HSA is $4,300 for employee only or $8,550 for employee plus dependent(s). Employees can make additional contributions, on a pre-tax basis, to their HSA account through payroll deductions, up to the IRS limits, based on their age and coverage level.

Medical opt-out payment: Employees who show proof of insurance elsewhere and do not enroll in the City's medical plan can receive up to 50% of the premium cost of the least expensive medical plan. The 2025 medical opt-out monthly payment is $340.52.

Dental & Vision Plans: The City covers the entire premium for employee only and 50% of the premium for employee plus dependent(s). The City offers two dental plans provided by Delta Dental and one vision plan provided by VSP.

Employee Assistance Program (EAP): City paid confidential Employee Assistance Program (EAP) to all employees and immediate family members.

Life Insurance:
City paid term life insurance (with AD&D) policy with a value of twice the annual salary (up to $350,000). The City also provides group term life and AD&D benefits for spouses ($5,000) and their children ($2,000). Option for additional insurance coverage for employee and dependents.

Short-term & long-term disability:
Employees participate in the State Short-Term Disability Insurance program. The annual premium is determined by the state and based on gross annual pay. The premium is deducted from the employee's paycheck. City paid long-term disability insurance with a benefit set at 66.7% of monthly earnings to a maximum benefit of $10,000 per month . click apply for full job details