Job Summary:
We are seeking a friendly, detail-oriented Sr Accounts Payable Specialist to join our team. The ideal candidate will have experience in high-volume, full-cycle accounts payable (AP) processing, a strong understanding of accounting principles, and advanced proficiency in Excel. The Accounts Payable Specialist will ensure timely and accurate processing of invoices, and contribute to improving AP processes and workflows.
Responsibilities:
- Manage the full-cycle accounts payable process, including invoice receipt, approval, data entry, payment processing, and reconciliation.
- Ensure that all vendor invoices are processed promptly and accurately, and payments are made in accordance with company policies.
- Review and verify all incoming invoices for proper documentation, approval, and compliance with company policies.
- Maintain accurate and organized vendor records, including payment terms, contact details, and account information.
- Manage the weekly and monthly accounts payable reporting, ensuring all AP aging reports are current and accurate.
- Reconcile accounts payable sub-ledger to the general ledger on a monthly basis.
- Prepare and process checks, wire transfers, ACH payments, and credit card payments in a timely manner.
- Assist with month-end and year-end closing procedures, including accruals and preparing journal entries.
- Work closely with other departments to resolve any discrepancies or issues related to invoices, payments, or vendor inquiries.
- Identify and implement process improvements to streamline AP operations and reduce inefficiencies.
- Support internal and external audits by providing requested documentation and responding to inquiries regarding AP processes.
Qualifications:
- Minimum of 4+ years of experience in high-volume, full-cycle accounts payable.
- Prior supervisory experience a plus, but not required.
- Strong proficiency in Microsoft Excel, including advanced functions (e.g., VLOOKUP, pivot tables, macros, etc.) for data analysis and reporting.
- Solid understanding of accounting principles and practices.
- Experience with accounting software, ideally an ERP system
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong attention to detail and ability to identify and resolve discrepancies.
- Effective communication and interpersonal skills, with the ability to work collaboratively with internal teams and external vendors.
- Ability to lead and motivate a team, providing clear direction and maintaining a positive work environment.