Secretary to the Elementary Principal

Position Type:
Office Personnel/Clerk/Elementary Office Personnel/Clerk

Date Posted:
5/8/2025

Location:
Westview Lower Elementary
(High-Needs School)
JOB POSTING

POSITION: SECRETARY TO THE ELEMENTARY PRINCIPAL

JOB GOAL: To ensure the efficient management of the school office and serve as secretary to the principal.

REPORTS TO: Westview Elementary Principal

QUALIFICATIONS:

• High School Diploma required, Post-secondary education or Associate Degree preferred.
• Three years experience in a K-12 public school office position preferred.
• Successful completion of District required testing.
• Highly proficient in school computer software (i.e., MS Office, AS400, Power School, School Dude, Google Suite).
• Outstanding organizational skills.
• Demonstrated good judgment and initiative.
• Ability to work under stress, meet deadlines, and handle crisis situations as needed.
• Ability to prioritize tasks; work with little supervision, as well as, a productive member of a team.
• Ability to work with students, parents, staff, district employees, and external agencies.

ESSENTIAL DUTIES INCLUDE, BUT NOT LIMITED TO:

• Maintains a high degree of proficiency in secretarial skills to provide timely, neat and accurate work.
• Receives, acknowledges, and answers inquiries or channels to appropriate staff members.
• Maintains an awareness of the importance of good public relations in handling all matters while maintaining strict standards of confidentiality in all matters.
• Adept at diffusing potentially volatile situations.
• Assists students, parents, administrators, and staff as needed.
• Performs the necessary duties and functions related to the processing of substitute teachers and building paraprofessionals
• Performs a variety of duties related to the opening and closing of the school year
• Orders, stores and distributes office and general teacher supplies and forms
• Organizes all incoming and outgoing office mail
• Maintains various and appropriate filing systems.
• Creates purchase orders; assists with tracking school accounts/budget(s).
• Creates letters, memos, newsletters, and other written school communications.
• Gathers data and generates reports and creates presentations.
• Maintains building calendar; assists with the set up of meetings, orientations, and events.
• Familiar with and follow FERPA and HIPPA laws.
• Assists with school improvement process and reports.
• Coordinates principal's schedule.
• Responsible for substitute teacher check-in/check-out.
• Communicates crisis management notifications per administration
• Performs such other duties and functions as assigned by the Principal.

WORK SCHEDULE: 8 hours per day; 10 days before and 10 days after teacher calendar

WAGES: Job Class I per Local 2654 CBA

AVAILABILITY: 2024 - 2025 School Year

Qualified applicants should apply on-line via AppliTrack at