Secretary to Supervisor of Special Services

Position Type:
Secretarial/Clerical/Secretary-Supervisor of Special Services

Date Posted:
5/1/2025

Location:
Administration Building

Closing Date:
05/16/2025

Qualifications
1. High School Diploma
2. Proficiency in typing and keyboarding skills
3. Working knowledge of basic office procedures
4. Working knowledge of computer operation and word processing software
5. Such other qualifications of academic, professional and personal excellence as the board may specify
6. Required criminal history check and proof of U.S. citizenship

Reports to:Supervisor of Special Services
Job Goal: To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the Child Study Team office.

PERFORMANCE RESPONSIBILITIES:

1. Receives and routes incoming calls and correspondence.
2. Places and receives telephone calls and distributes messages as appropriate to Supervisors and CST members.
3. Types letters, records, reports, memos, monthly statements, etc., from rough drafts or corrected copy and proofreads for accuracy before release.
4. Maintains an efficient filing system, as well as a set of locked confidential files.
5. Maintains confidentiality of appropriate records.
6. Maintains student information in data base including transfer information in the SIS.
7. Maintain a schedule of appointments for the Supervisor of Special Services and makes arrangements for conferences and interviews, as requested.
8. Corresponds with districts to facilitate programming for transfer students; requests records; sends records; etc.
9. Prepares requisitions as requested by the Supervisor of Special Services and monitors their progress through completion
10. Keeps the Supervisor of Special Services apprised of all child study team activities, staffings, reports, and enrollment in each class for children with disabilities.
11. Fulfills child study team member requests as directed by the Supervisor of Special Services.
12. Schedules IEP, reevaluation, staffing, and annual review meetings as required.
13. Attend, record, and transcribe CST meeting minutes.
14. Prepares NJ Smart Special Education submission information
15. Performs other duties as assigned by the Supervisor of Special Services.

Employment Conditions:

Contract year:

Twelve Months (July 1 thru June 30)

Bargaining Unit:

Non-Unit Employee

Evaluation:

In accordance with board policy

Date(s) of Revision:

Approved: 5/19/80
Revised: 06/20/84; 12/19/84; 04/21/86; 10/14/87 - (Secretary - Supervisor
of Special Services); 07/19/95; 03/29/06-(Secretary-Instructional Supervisor); 1/27/16 (Secretary-Supervisor of Special Services); 4/28/2025