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MAGNOLIA PUBLIC SCHOOLS
Magnolia, Arkansas 71754
JOB DESCRIPTION
JOB TITLE: Secretary
Reports To: Principal
Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for the school.
Qualifications:
Education/Certification:
High School Diploma or GED
Special Knowledge/Skills:
Proficient typing, word processing and file maintenance skills
Effective organizational, communication and interpersonal skills
Ability to use computer and software to develop spreadsheets and databases
Knowledge of basic accounting principles
Minimum Experience:
One to three years of secretarial experience, preferably in public education environment
Major Responsibilities and Duties
Records, Reports and Correspondence
1. Prepare written correspondences, forms, schedules, and reports.
2. Prepare instructional materials, meeting agendas, and campus communication as
requested.
3. Maintain student daily attendance in database and records for substitute teachers.
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office.
5. Maintain a log of visitors to school.
6. Maintain the school calendar of events.
7. Enter student and family information into database.
Secretary
Job Description
Page 2
Reception and Telephones
8. Assist students, teachers and parents as needed.
9. Receive incoming calls, take reliable messages and route to appropriate staff.
Files
10. Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
Accounting and Inventory
12. Receive, store, and issue supplies and equipment.
13. Perform routine bookkeeping tasks including requisitions.
Other
14. Attend professional development to stay up to date with database systems.
15. Maintain confidentiality.
16. Sort, distribute, or deliver mail and other documents.
17. Maintain emergency drill records and complete safety checklist.
18. Assist with bus duty.
19. Other duties as assigned.
Date Posted: 05 May 2025
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