Secretary Level 6

Secretary Level 6

Overall Summary:

Assist with the day-to-day running of the Dean's Office

Duties and Principal Responsibilities:

• Serves as initial face-to-face and telephone contact point for students, faculty members and outside visitors

• Each semester collects Outside Additional Professional Activities forms, syllabi, and any other required documents or materials

• Assist students/faculty/staff in obtaining documentation in connection with student registrations, change of grades, VISA forms, permission codes, etc.

• Assist with College events

• Maintain website for all departments within the College of Liberal Arts and Sciences

• Assist with department meetings, prepare agendas, handouts and related paperwork

• Prepare and process required electronic filing of workloads, each semester

• Assist in organizing Commencement, Awards and other events, as needed

• Assist in scheduling appointments, typing up correspondence

• Facilitate and assist with all aspects of the hiring process for adjunct faculty

• Make appointments and schedule meetings as requested

• Responsible for the ordering of office supplies and maintaining inventory

• Responsible for internal and external mail

• Maintains the College's lists including telephone list, room list, adjunct faculty list, etc.

• Other duties as required by the Dean

Training, Skills, Knowledge, Experience:

Candidate must possess excellent communication, interpersonal, organizational and computer skills.

Working knowledge of Microsoft Word, Excel, Outlook, Power Point and Zoom Experience working in a professional environment.

Work Area:

Office Environment

Materials & Equipment:

Computer, telephone, copier, fax Special Information: Local 153 Union position

LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States