Position Details
Position Information
Recruitment/Posting Title
Secretary IV
Job Category
Staff & Executive - Healthcare
Department
UBHC-Acute Treatment-PISC
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school.
Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers, the State University of New Jersey, is seeking a Secretary IV for the Inpatient Unit Department within University Behavioral Health Care.
The Secretary IV provides related secretarial and clerical functions for the acute unit. He/she acts as the unit receptionist and works closely with the unit staff.
Among the key duties of the position are the following:
- Provides primary telephone coverage for the unit during assigned working times.
- Adheres to the work schedule established by the Office Manager.
- Organizes clinical documentation both by verifying that none is missing and by grouping all related documentation.
- Ensures that all required data has been entered into the appropriate databases.
- Transcribes orders from the Physician order sheet under the direct supervision of the Staff Nurse.
- Makes appointments for patients outside of the facility.
FLSA
Nonexempt
Grade
147
Salary Details
Minimum Salary
21.180
Mid Range Salary
21.680
Maximum Salary
22.330
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
.
Position Status
Part Time
Working Hours (per week)
19
Standard Hours
35.00
Daily Work Shift
Day
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description
Teamsters 97
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
- Graduation from an accredited program in secretarial studies or one (1) year of full time secretarial experience.
- Up to thirty (30) college credits may be substituted for a year of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Proficiency in typing, word processing skills required.
- Microsoft Office experience required.
- Good external and internal customer service skills.
Preferred Qualifications
- Knowledge of Banner and procurement policies and procedures preferred.
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS: - Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time.
WORK ENVIRONMENT:
- Moderate noise (examples: business office with computers and printers, staff and patient verbal interactions).
- May be exposed to infections and contagious diseases.
- Subject to varying and unpredictable situations.
- Occasionally exposed to patients exhibiting assaultive behaviors.
- Generally pleasant working conditions in a clean.
Special Conditions
Posting Details
Posting Number
25ST1196
Posting Open Date
05/29/2025
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Piscataway (RBHS)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: