Secretary IV

Position Summary:
The Secretary IV performs secretarial, clerical, and receptionist duties for Hospice & Palliative Care as assigned. Has a responsibility of maintaining and distributing on call schedules, weekly patient list and daily computer entries.

Duties/Responsibilities:

• Performs receptionist duties for department and assigned personnel.

• Performs clerical duties for department and assigned personnel.

• Responsible for ordering of all office and patient care supplies/reconciling PO's with supplies received.

• Coordinates mail distribution to and from SCH.

• Proficiently utilizes the appropriate computer application for required task.

• Performs duties with the appropriate level of self-motivation, independent judgment and willingness to work as a team requiring minimal supervision; manages time well to serve multiple persons.

• Utilizes correct grammar and spelling.

• Meets deadlines consistently.

• Completes Performance Improvement reports, logs and graphs (example monthly on call log).

• Coordinate meetings and conference room schedule.

• Works closely with other departments of the hospital to coordinate services.

• Responsible for filing, maintaining, appropriately purging and storing medical records.

• Performs data entry of patient and staff information into Hospice & Palliative Care computer system.

• Assist in maintenance of office equipment.

• Performs record retrieval for special reviews and/or audits in a timely manner.

• Maintains supply storage area in orderly fashion.

• Assist in Hospice volunteer management as related to office tasks.

• Assists as assigned to staff training and orientation tasks.

• Maintains quality and amount of office forms.

Education:
Minimum of a High School Diploma plus an Associate Degree/Vocational Certificate in secretarial education, office administration or related field or equivalent experience required.

Experience:
Two years secretarial experience required. Without education listed above, a minimum of four years secretarial experience is required.

Licensure/Certification:
None

Physical/Work Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle or feel. The employee is required to communicate effectively. Specific vision abilities required by this job include close vision for reading and computer work. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move more than 50 pounds.

The work environment described here is representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in an area with good lighting and climate control. The noise level in the work environment is usually moderate.