Secretary

Secretary Job Location: East Palo Alto, California Job Type: Temporary Pay Rate: $26-$27/hour Schedule: Monday - Friday; 8am-5pm Description of Position: Do you have experience as a Secretary and looking for a temporary assignment? The Secretary is a journey-level classification. Under direct supervision, this individual performs a variety of office administrative, secretarial, and office support duties. Performs skilled word processing, data entry, recordkeeping, and related duties as assigned. Key Responsibilities: Handle administrative tasks such as ordering supplies, preparing contracts, and coordinating equipment purchases and maintenance Respond to calls, emails, and walk-in inquiries; provide accurate information or direct to appropriate staff Maintain and update department files, databases, and records; ensure accuracy and compliance with retention policies Process and track purchase requisitions, purchase orders, and vendor invoices Prepare and proofread reports, letters, and agendas; ensure accuracy in grammar and formatting Manage calendars, schedule meetings, and provide administrative support to committees Receive and distribute incoming and outgoing mail and service requests Support special projects and assist with onboarding and training of new staff Job Responsibilities: Applicable Federal and State laws; City, department, and division regulations, codes, policies, and procedures. Recordkeeping principles and procedures. Business letter writing and report preparation. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination. Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation. Perform responsible administrative and secretarial support work with accuracy, speed, and general supervision. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Description of Company: You will be supporting a government agency in a city in San Mateo County. Experience Required: Must have one year of progressively responsible experience performing office support activities using modern office practices, procedures, and equipment. Preferred but not required, clerking Planning Commission meetings Similar Positions: Administrative Assistant Receptionist Office Clerk Administrator Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes." For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers: Stockton - American Canyon - Sonoma -