Secretary

Salary : $38,263.48 Annually
Location : Midland, TX
Job Type: Full-Time
Job Number: 1
Department: Sheriff's Office
Division: Criminal Investigation Department
Opening Date: 05/01/2025

Summary

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SUMMARY
Provides administrative support to either the patrol or investigations divisions of the Sheriff's office; reviews and enters reports and case information into the computer; creates, maintains, and updates case files; prepares reports on criminal activity; types offense reports, warrants, statements, and confessions; communicates with field units using radio; searches and obtains information on the Texas and National Crime Information Center (TCIC/NCIC); and performs various clerical duties, including preparing correspondence, answering telephones, and distributing mail.
Essential Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Scans investigative reports past and present.

• Scans case information into the computer.

• Posts recovery disposition, and processing for monthly report.

• Maintains, and updates case files.

• Generates case numbers for incidents Patrol makes reports on

• Assists in preparing monthly and yearly reports on criminal activity for supervisors and Sheriff.

• Answers telephone, including providing information, taking messages, and transferring calls to the appropriate party.

• Greets, assists, and directs public for making reports

• Scans and generates case numbers of fire reports for the County Fire Marshal.

• Prepares county court summons reports for the District Attorney's office.

• Looks up arrest/offense information for probation and parole officers, and makes copies as needed.

• Makes copies of offense reports for complainants and/or their insurance companies.

• Sorts and classifies information on various crimes, and files into intelligence files.

• Ordering per Midland County requirements

• Regular and timely attendance is required

• Must possess the physical and/or mental abilities required to perform the essential functions of the job.

• Shall abide by all Midland County Polices and City, County Ordinances, State and Federal Laws.

• Performs any assignment issued by chain of command and/or Sheriff
SUPERVISORY RESPONSIBILITIES This is a non-supervisory position.

Qualifications, Education, and/or experience

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
EDUCATION and/or EXPERIENCE
High school graduation or its equivalent, plus at least one year of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Knowledge, Skills and/or ability

KNOWLEDGE OF
Criminal justice system; Texas Law Enforcement Telecommunications Service (TLETS); and standard office practices and procedures.
SKILL/ABILITY TO
Operate computers, including word processing software; read reports, letters, and memos; write reports, letters, and memos; analyze data; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both in person and over the phone; and maintain effective working relationships with co-workers and personnel of other law enforcement agencies.
CERTIFICATES, LICENSES, REGISTRATIONS
Certification with the Texas Law Enforcement Telecommunications Service (TLETS).
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books or stacks of records. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Retirement Plan-Employee automatically contributes 7% and Midland County Matches that amount 200%
Employee Assistance Program