Secretary

Reports To: Principal

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS04

Qualifications:

College hours, high school diploma or GED

Proficient keyboarding, word processing, and file maintenance skills

Excellent organization, communication, and interpersonal skills

General office management

Receptionist skills

School office experience preferred

Literacy in spelling and grammar

Knowledge of bookkeeping

Primary Purpose:

Provide secretarial assistance and office management for the principal

Major Duties and Responsibilities:

1. Type all correspondence, bulletins, forms, etc.
2. Serve as receptionist: setting up appointments, taking messages, etc.
3. Set up and maintain all files including staff information cards.
4. Answer telephone and intercom.
5. Operate and help maintain all office machines.
6. Act as financial clerk if necessary.
7. Order office/classroom supplies. Receive, distribute, and record all supplies received from warehouse requisitions or purchase orders.
8. Handle all appointments for principal, keep up-to-date calendar on meetings, schoolactivities, holidays, and building use.
9. Take dictation/assist in composing outgoing correspondence.
10. Keep up-to-date on District and campus rules and regulations, requirements dealing with budget, personnel, and administration.
11. Assist students and teachers when required.
12. Assist in coordination of office management.

Equipment Used:

Personal computer, typewriter, printer, copier, calculator, and fax machine.

Working Conditions:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.