Secretary

Job Title: Secretary to Principal Dept./School: Industrial Elementary West

Reports to: Principal Revised: April 1, 2006

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification:

High School Diploma or equivalent

Special Knowledge/Skills:

Proficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Minimum Experience:

One to three years of secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

Prepare written correspondence forms, schedules, or reports using typewriter or personal computer.

Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using typewriter or personal computer.

Secure Teach for A Day and maintain a daily teacher attendance log and records for Teacher for a Day.

Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office.

Maintain a log of visitors to school.

Maintain school calendar of events.

Schedule meetings and appointments and maintain calendar for principal.

Reception and Phones

Assist students, teachers, and parents as needed.

Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.

Update documents as assigned.

Accounting and Inventory

Receive, store, and issue supplies and equipment.

Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

Other

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

Maintain confidentiality of all information.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.