Position Type: Secretarial/Clerical/Secretary
Date Posted: 5/3/2025
Location: Macatawa Bay Middle School
Date Available: Immediately
Closing Date: Open Until Filled
Notice of Support Staff Posting
Position: Secretary Posting 3710
-Macatawa Bay Middle School
Posting Dates: May 2, 2025 - Until Filled
Reports To: Principal
Beginning: Immediately
Hours: 40 hours per week
7:00 a.m. to 3:30 p.m.
School-Year/Full-Time
Qualifications: - Experience and proficiency in the use of technology, learning new systems, and maintaining an organized office environment
- Must be highly organized and have excellent communication and clerical skills
- Experience in providing friendly and accurate verbal and written communication skills
- Bilingual preferred
Job Responsibilities: - Perform a variety or secretarial and related clerical duties to support the overall function of the office and assist the principal
- Support of teachers
- Operate the absence management (substitute) system
- Provide friendly and accurate public relations (within the school community and beyond
- Perform secretarial duties for the Principal
- Screen and route incoming phone calls, mail, and email
- Compose, type and copy correspondence, reports, bulletins, records and other materials in English and Spanish
- Obtain, gather and organize pertinent data as needed
- Provide payroll data to the business office as scheduled
- Maintain an orderly filing system for purchase orders, teacher absences, etc.
- Assist in planning meetings agendas and in preparing meetings summaries
- Distribute office passes and notes as directed
- Maintain an accurate inventory teacher materials and supplies
- Order, receive and distribute supplies
- Place orders for materials, verify quantities delivered and distribute to staff
- Keep abreast of new information, innovative ideas and techniques
- Administer first aid and/or medication to students in the absence of the school nurse according to the school policy 13. Adhere to all district health and safety policies, including all precautions of the Bloodborne Pathogens Expose Control Plan
- Other duties as assigned by the principal
Other Information: - Starts 4 weeks before start of school year and ends 1 weeks after school ends
Physical Requirements and Working Conditions: - Reaching: Extending hand(s) and arm(s) in any direction.
- Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
- Grasping: Applying pressure to an object with the fingers and palm.
- Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
- Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
- Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
- The worker is subject to environmental conditions.
- The worker should provide consistent and reliable attendance.