Description
Monday-Friday dayshift, no holidays.
Job Summary:Provides clerical support and assists with coordination of staffing activities across the organization. Enters staff information into the electronic scheduling system and edits information as necessary. Assists with creating and maintaining staff schedules and attendance records. Communicates with unit team leaders and members of the management team to ensure appropriate staffing levels are maintained. Communicates staffing needs to appropriate team members in a timely and efficient manner. Promotes efficient staffing operations across a variety of departments.EducationMinimum:High School Diploma or equivalentPreferred:Graduate of Business or Medical Secretary Program; Completion of Medical Terminology trainingRegistration/Certification/Licensure:N/AExperienceMinimum:One year of secretarial experience utilizing current software applications.Preferred:Previous secretarial or administrative assistant experience. Experience with Word, Excel, and PowerPoint. Experience with electronic staffing programs i.e. Ansos or Kronos.Other Requirements:N/AStatus:Non-ExemptPhysical Requirements:The following frequency definitions apply to all Physical Requirements unless otherwise noted:Occasional:(0-1/3 of day , 0 - 2.5 hrs/day, 1 - 4 reps/hr)Frequent:(1/3 -2/3 of day , 2.5 - 5.5 hrs/day, 5 -24 reps/hr)Constant: (> 2/3rd of day , > 5.5 hrs/day, > 24 reps/hr)NOTE: An asterisk (
) indicates that the item is an essential function.Non-Material HandlingStanding - Remaining on one's feet in an upright position remaining stationary. - OCCASIONALFirst NamexxxxxMiddle NamexxxxxLast NamexxxxxPosition Code10 0000.300Position NameSECRETARY IDepartment NameBMH Pat Care AdminFacility NameButler Memorial HospitalEmployee NumberxxxxxWalking - Remaining upright on one's feet, and moving about. - OCCASIONALSitting - Body remains in a seated position. - CONSTANTStooping - To bend the body downward and forward by bending the spine at the waist. - OCCASIONALBending - To flex the upper body forward. - OCCASIONALTwisting - To rotate the upper body forward. - OCCASIONALClimbing- To move the body in any direction on equipment or structures that do not include stairs or ladders. - N/ALadders- To ascend and descend ladders. - N/AStairs- To ascend and descend stairs. - N/AKneeling- To move the body downwards and come to rest on both hands and both knees - N/ASquatting - To move the body downwards by bending both knees. - OCCASIONALCrouching- To bend the body forward and downward by bending the spine and the legs. - N/ACrawling- To move the body forward or backwards on hands and knees. - N/AReachingHorizontal - To extend the arms and hands outward, remaining under shoulder height - FREQUENTReaching Overhead - To extend the arms and hands up and out over shoulder height. - FREQUENTGrasping - Using functional gripping of the hand to handle an object. - FREQUENTFinger Manipulation - To manipulate objects with the use of fingers. - CONSTANTSeeing - Using visual feedback to accomplish a task or activity. - CONSTANTHearing - Using sound feedback to accomplish a task or activity - CONSTANTRepetitive Upper Extremity Use- Using the arms and/or hands continuously or more than 2/3 of the total time. - N/ARepetitive Lower Extremity Use- Using the legs and/or feet continuously or more than 2/3 of the total time. - N/AMaterial HandlingPushing- To exert a force upon an object in order to move it in a certain direction. Pushing refers to moving an object away from theperson.N/APulling- To exert a force upon an object in order to move it in a certain direction. Pulling refers to moving an object towards the person.N/ALift - Floor to waistOCCASIONALUP TO 20 - Waist to shoulderFREQUENTUP TO 20 - Shoulder to overheadFREQUENTUP TO 20 - To transport an object or article using the arms or hands (> 10 feet)FREQUENTUP TO 20 FactorsWorking alone- N/AWorking in cramped quarters - FREQUENTConstant interruptions - CONSTANTWorking with hands in water- N/AUse of power tools- N/AExposure to vibration- N/AWorking on ladders/scaffolding- N/AExposure to dust- N/AExposure to noise(constant) - N/AExposure to electrical energy(outlets, etc) - N/AExposure to termperature changes(heat, cold, humidity), that require special clothing - N/AExposure to slippery walking surfaces- N/AExposure to solvents, grease, oils- N/AExposure to radiant energy, i.e. computer terminal (more than 4 hours per shift) - CONSTANTWorking with bloodborne pathogens- N/ACardiovascular Energy Requirements - Physical DemandPhysicalDemandMetLevelExamples of similar activity intensitySedentary toLight0 - 3.5Light house cleaning, washing dishes, serving food, food shopping, sitting, standing, computer work.Medium3.6 - 6.3House work (mopping, scrubbing), health club exercising, treadmill work, stretching, yoga, walk/run-playwith children, aerobic class, dancing, carrying bucket/wood, auto body repair, shoveling snow, golf(carrying clubs).Heavy to VeryHeavy> 6.4Calisthenics (push up, pull up, sit up, vigorous effort), carrying groceries upstairs, shoveling coal, bailinghay, fire fighting, sawing by hand, splitting wood.As relates to this position:Sedentary to Light - CONSTANTMedium - N/AHeavy to Very Heavy - N/A
Qualifications
Education
Required
- HS Diploma/Equivalent or better in No Major
Preferred
- Post-Sec Secretarial Crwk or better
Equal Opportunity Employer
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