Secretary

The Beachwood City School District has an opening for a School Secretary for the school year.

Start date: July 28, 2025

8 work hours per day.

Experience in secretarial/clerical work in a school building preferred.

Experience with Google Apps and Infinite Campus preferred.

BEACHWOOD BOARD OF EDUCATION

JOB DESCRIPTION

Position: Secretary

Reports to: Building Principal

Employment Status: Beachwood Union of Support Staff (BUSS) Contract

Position Summary

• Provide administrative secretarial/clerical support
• Serve as a resource to parents, students, staff, and other community members

Required Education, Experience & Qualifications

• High School education or equivalent
• Excellent computer skills with knowledge of various computer applications/technologies appropriate to duties
• Meet all health requirements mandated by law
• Experience in secretarial/clerical work preferred
• Satisfactory completion of BCII and FBI background checks
• Possession of a valid motor vehicle license

Job Responsibilities & Duties

• Perform highly responsible administrative secretarial support services to a school site administrator
• Coordinate the day-to-day operations of a school office
• Assist in arranging and coordinating school and/or student/instructional program activities and facility usage
• Participate in professional development activities; stay abreast of new developments that affect job responsibilities
• Exhibit professionalism, resourcefulness and understand complex interactions when evaluating a problem
• Provide dependable, competent service that is thorough, accurate and effective
• Act as a unifying source, maintain excellent relations with co-workers and supervisors
• Anticipate the needs of our stakeholders, staff and students; actively seek customer feedback
• Receive, process, facilitate, and disseminate student/instructional program information between the school office, school district, public and community agencies, parents, staff, and students
• Maintain the confidentiality of sensitive information
• Provide training, guidance and assistance to other school site personnel; serve as a resource regarding applicable rules, regulations, policies and procedures
• Administer basic first aid to students in need, including medication dispensing as delegated
• Establish and maintain school staff filing systems; monitor student attendance
• Prepare purchase requisitions/order equipment and other supplies
• Maintain, receive, and respond to requests regarding student files including, but not limited to, enrollment/withdrawal, attendance, test scores, transcripts, bus transportation, course grades, health/immunization and lunch eligibility
• Schedule meetings, staff interviews, student interviews and orientations; notify participants of meeting dates and takes minutes as necessary
• Coordinate and monitor substitute coverage
• Utilize various technologies, including email, student information system, and calendar
• Receive, open, and distribute incoming mail
• Perform other duties as assigned

Required Knowledge, Skills And Abilities

• Knowledge of effective office principles, procedures, and practices
• Knowledge of correct English usage, grammar, punctuation, vocabulary, and spelling
• Knowledge of principles of customer service
• Knowledge of basic financial record-keeping, budgeting, accounting, and mathematics
• Knowledge of computer office software application programs utilized for communication, accounting, word-processing
• Ability to use the student information system for a variety of tasks, including but not limited to: record and report attendance, schedule classes, and report progress
• Knowledge of applicable state and federal laws, rules, and regulations

• Ability to understand and carry out directions independently
• Ability to communicate effectively and tactfully in both oral and written form
• Ability to quickly identify problem areas or situations, isolate problem causes and take appropriate action to resolve problems identified
• Ability to prepare and maintain accurate records, files, and reports
• Ability to make sound professional decisions
• Skill in interacting with staff, students, parents and public with sensitivity, tact and diplomacy
• Ability to maintain confidential information such as medical and legal records
• Ability to respond to routine questions and requests in an appropriate and timely manner
• Ability to work under deadline pressure and extra hours if needed on assignments
• Strong interpersonal/human relations skills

Personal Conduct Requirements

• The employee shall exercise honesty and integrity in his/her relationships with the Board of Education and the administration
• The employee shall promote a positive image of the District through exemplary personal conduct
• The employee shall report misconduct or violations of policy or procedure following established Board policy
• The employee shall actively support the efforts of the Board of Education and the Superintendent in the pursuit of District goals and interests
• The employee shall not disrupt District operations or undermine the positions of the Board of Education and administration
• The employee shall demonstrate the ability to interact in a positive manner with staff, students and the public and promote a positive image of the district through exemplary personal conduct including but not limited to:

• The ability to communicate ideas and directives clearly and effectively both orally and in writing, with tact, diplomacy and excellent grammar
• The demonstration of effective listening skills
• Remaining free of any alcohol or controlled substance abuse in the workplace throughout his/her employment in the Beachwood City School District

Physical Demands

• Ability to hear and speak, read and write, sit and/or stand for extended periods of time, use hands to operate a computer and other equipment, kneel, bend at the waist, reach overhead - above the shoulders and horizontally, to retrieve and store files and supplies, ability to lift, carry, push and pull items up to a maximum of fifty (50) pounds

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.