Secretary III

Job Title

Secretary III - NWRO

Education

High School

Location

ALL - Moline, IL 61265 US
Regional Office, OR Portland US (Primary)

Career Level

Entry Level

Category

Administrative / Clerical

Salary Grade

$0.00 - $0.00

Date Needed By

Job Type

Full-time

Travel

0 - 10%

Job Description

Labor Category: Secretary III Position Description:

• Full-time: Duties Hours: 8:30 AM - 5 PM daily

• Responsible for scheduling travel arrangements for front office staff.

• Assist with gathering information on departmental policies and procedures in response to inquiries and complaints. Tracking and following up on department and bureau requests.

• Type, proofread and process a variety of documents including general correspondence, agendas, memos, and statistical charts from rough draft

• Perform a wide variety of general clerical work including the maintenance of records and files, function as receptionist for calls coming into the main agency phone number, verifying accuracy of information, researching discrepancies, and recording information.

• Initiate and maintain a variety of records and files for information and data.

• Schedule appointments, meetings, and various other departmental activities. Act as a coordinator for agency meetings, maintain schedule of conference room use, prepare materials, post public hearing notices, take minutes, and assist with online technical support.

• Resolves problems associated with the administration and clerical support services of the office, aids all agency clerical and administrative staff.

• Receives and screens inquiries by telephone or personal visitors and directs to the Regional Director those contacts needing attention or action. Desired Experience:
• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task Deliverable

Work Location: Regional Office, Portland, OR In-person or teleworking: both; 75% on site, 25% telework, staggered work schedule

of Hires Needed

1

Exemption Type

Hiring Manager

Cychosz, Ernie