Secretary II

Job Description:
Shift Hours : 9:00 am to 5:00 pm/ 8:30 - 4:30 pm / 11:00 -7:00 pm Monday -Saturday (5 days a week) Experience in Healthcare required
pay Rate : 18$ to 22$ Per Hour

• Provides administrative / secretarial support to attending physicians. Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs.

• Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties.

• Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department. Responds to messages.

• Schedules patients in MOSAIQ/ARIA (Dept electronic scheduling system) for services within the department - consultations, follow ups, simulations, and brachytherapy procedures; and outside the department - diagnostic radiology and other procedures. Initiates a pre-authorization process for procedures when necessary.

• Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ/ARIA and completes department registration in advance of consultation.

• Prepares new charts for patients to be seen in consultation, ensuring completeness of records required.

• Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician.

• Obtains demographic and financial information from patients and family in a professional and discreet manner.

• Establishes and maintains office records, documents and files.

• Photocopies materials as required; prepares correspondence

• Provides assistance in covering the responsibilities of other support staff in the department when they are out of the office.

• Maintains good attendance, arrives to work on time on a consistent basis.

• Displays a positive attitude. Represents the department in a professional manner.

• Has the ability to problem solve and to work independently.

• Demonstrates ability to handle multiple tasks at one time and to prioritize work

• May be required to perform other duties as assigned or perform other duties when necessary.
Skills:
Three to five years of secretarial experience.
Demonstrated ability to type 75 w.p.m.
Computer literacy in word-processing and presentation software required
Strong interpersonal and communications skills and ability to interact with all levels of personnel.