Job Title: Secretary II
Department: Cardiology Practice
Location: New York, NY
Contract Type: 8 weeks
Schedule: 9:00 AM - 5:00 PM / 8:30 AM - 4:30 PM / 11:00 AM - 7:00 PM
Days: Monday - Saturday (5 days per week)
Hours per Week: 37.5
Hourly rate: $21/hr. on W2
Role Overview: The Administrative Support Professional will provide high-level secretarial and administrative support to attending physicians in the Cardiology Department. This individual will be responsible for managing communication, scheduling, patient coordination, and maintaining accurate records while ensuring professional and confidential interaction with patients and staff.
Key Responsibilities: - Provide administrative and secretarial support to attending physicians
- Answer calls, relay messages, and handle inquiries regarding departmental services
- Schedule appointments in MOSAIQ/ARIA for internal and external procedures
- Complete hospital and department patient registrations using Eagle and MOSAIQ/ARIA
- Prepare and maintain patient charts and ensure availability of medical records for consultations and follow-ups
- Handle patient demographic and insurance information professionally
- Prepare correspondence, photocopy documents, and maintain organized office records
- Support other department staff during absences
- Maintain punctuality and display a positive, professional demeanor
- Perform other related duties as required
Qualifications & Skills: - Education: High School Diploma or equivalent
- Experience: 3-5 years of secretarial/administrative experience (Healthcare experience required)
- Technical Skills:
- Typing speed of at least 75 w.p.m.
- Proficiency in word processing and presentation software
- Soft Skills:
- Strong interpersonal and communication skills
- Ability to multitask, prioritize work, and solve problems independently
- Professional and courteous interaction with all levels of personnel