Secretary Cynthia Ann Parker of Liberal Arts

POSITION: Secretary, Cynthia Ann Parker College of Liberal Arts, Non-Exempt (Part-Time/No Benefits)

HSU JOB FAMILY CLASSIFICATION: Administrative Support I

DEPARTMENT: Cynthia Ann Parker College of Liberal Arts

SUPERVISOR TITLE: Administrative Assistant, Cynthia Ann Parker College of Liberal Arts

FLSA STATUS: Non-Exempt

EXEMPTION: N/A

LOCATION: HSU Campus, Abilene, Texas

TARGET HIRE DATE: As Soon As Possible

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENT -Candidate mustprofess a Christian Faith, maintain membership in a local congregation, andrespect the values and distinctives central to the historically Baptist valuesof HSU as reflected in theUniversity's Statement of Faith.

CONTACT INFORMATION: Human Resources or

SUMMARY/SCOPE:

Thisposition is a part-time, non-exempt/hourly position (no benefits) providing clerical,computer, and staff administrative support for academic areas within thecollege as well as the International Studies program. Preference will be givento the Social Work Department and the Dean's Office for prioritizing theworkload. The person in this position will be working 29 hours a week on aregular basis during the fall and spring semesters only. There is an option forthis individual to work up to 80 hours between the end of the spring semesterand the beginning of the fall semester (no more than 40 hours per week), giventhat the need for such work exists.

HSU JOB FAMILY CLASSIFICATION INCLUDES THE FOLLOWING:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

AssistDepartment Chair in managing the program budget for Social Work and associatedstudent groups.

Assistfaculty members with inputting and accessing data and materials in Canvas.

AssistDepartment Chair with reports, surveys, data collection, and record keeping foroutcome measures for Social Work accreditation and reaffirmation.

Assistfaculty with purchasing/requisition requests.

Serveas contact person for alumni, prospective students, & others visiting theseacademic programs on the HSU campus.

Coordinatepurchasing of office supplies.

Provideassistance to the Administrative Assistant of the Dean's Office.

Assistthe Director of International Studies, as needed.

Requestwebsite updates associated with academic programs.

Organize records and information (e.g., outcome data).

Facilitatefinancial transactions for student organization events, activities, andbanquets.

Design,distribute, and compile data associated with program-related surveys.

Assistin scheduling other program-related events, meetings, and activities.

Contactagencies to verify Social Work student volunteer hours.

Organizemeetings and act as a liaison for Social Work Advisory Council and FieldInstructor members.

Coordinatetravel arrangements for faculty members and students.

Performother duties as assigned.

SUPERVISORY RESPONSIBILITIES:

Directly supervisesstudent employees for the Department of Social Work. Carries out supervisoryresponsibilities in accordance with the organization's policies and applicablelaws. Responsibilities include assisting with interviewing, hiring, and training studentemployees; planning, assigning, and directing work; appraising performance;rewarding and disciplining student employees; addressing complaints andresolving problems.

COMPETENCIES: This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.

Interview decisions are partially based on this information.

On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.

To perform the job successfully, an individual should demonstrate the following competencies.

Job Knowledge - Competent inrequired job skills and knowledge; exhibits ability to learn and apply newskills; keeps abreast of current developments; requires minimal supervision;displays understanding of how job relates to others; uses resourceseffectively.

Customer Service - Manages difficult oremotional customer situations; responds promptly to customer needs; solicitscustomer feedback to improve service; responds to requests for service andassistance; meets commitments.

Change Management - Develops workableimplementation plans; communicates changes effectively; builds commitment andovercomes resistance; prepares and supports those affected by change; monitorstransition and evaluates results.

Organizational Support - Follows policies andprocedures; completes administrative tasks correctly and on time; supportsorganization's goals and values; benefits organization through outsideactivities; supports affirmative action and respects diversity.

Adaptability - Adapts to changes inthe work environment; manages competing demands; changes approach or method tobest fit the situation; able to deal with frequent change, delays, orunexpected events.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, & ABILITIES (Language, Mathematical, Reasoning and Computer Skills):

LANGUAGE SKILLS: Ability to read andinterpret documents such as safety rules, operating and maintenanceinstructions, and procedure manuals. Ability to write routine reports and correspondence.Ability to speak effectively before groups of customers or employees oforganization.

MATHEMATICAL SKILLS: Ability toadd and subtract two-digit numbers and to multiply and divide with 10's and100's. Ability to perform these operations using units of American money andweight measurement, volume, and distance.

REASONING ABILITY: Ability to applycommon sense understanding to carry out instructions furnished in written,oral, or diagram form. Ability to deal with problems involving several concretevariables in standardized situations.

COMPUTER SKILLS: To perform this jobsuccessfully, an individual should have knowledge of Word Processing software;Spreadsheet software; Internet software; Payroll systems and Order processingsystems.

EDUCATION/EXPERIENCE:

High School Diploma required. Associatedegree or equivalent from two-year college or technical school; or six monthsto one-year related experience and/or training; or equivalent combination ofeducation and experience is preferred.

Minimum of one year of experienceworking in a related clerical and/or administrative assistant role or othercustomer service-oriented entity required.

Strong computer skills are required,using Microsoft Word, Excel, etc.

Must be customer oriented and able torelate to students, faculty, staff and community members in using the libraryin a collegial manner in-person, online, and by phone.

Must be responsible and very dependablefor public service scheduling.

Must be able to solve problems in themoment.

Must possess excellent oral and writtencommunication skills.

Must be organized, able to handleseveral projects simultaneously and be flexible regarding tasks.

Must have the ability to stay on taskwithout direct supervision.

CERTIFICATES, LICENSES, REGISTRATIONS:

None are required for this position at this time.

PHYSICAL REQUIREMENTS:

Thephysical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential functions.

While performing the duties of this Job, the employee is regularlyrequired to sit and use hands to finger, handle, or feel. The employee is frequently required to talkor hear. The employee is occasionallyrequired to stand; walk; reach with hands and arms and stoop, kneel, crouch, orcrawl. The employee must regularly lift and/or move up to 10 pounds andoccasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,distance vision and color vision.

WORK ENVIRONMENT:

The work environment characteristics describedhere are representative of those an employee encounters while performing theessential functions of this job. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usuallymoderate.

ADDITIONAL INFORMATION:

Thisis a Part-Time/No Benefits, Non-Exempt/Hourly position which will be scheduledfor 29 hours per week on a regular basis during the fall and spring semestersonly.

Thereis an option for this individual to work "up to 80 hours" between the end ofthe spring semester and the beginning of the fall semester (no more than 40hours per week), given that the need for such work exists. Otherwise, thisposition is not scheduled to work the regular 29 hours during the summer months(June - August).

If/whenadditional hours are approved, all hours worked beyond 40 hours in a singlework week will be compensated at time and a half, per FLSA guidelines.
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