Role Summary: Administrative assistant acts as an assistant to Staff Services to organize and maintain physical and electronic records, ensuring efficient storage and retrieval.
Duties: - Willingness to accept the most effective role.
- Ensures that staffing requirements are met and use staff efficiently.
- Ensure that everyone's timecard is accurately representing their hours worked
- Ensure that time off requests are applied to the schedule, shift trade requests are reviewed and accepted/denied promptly
- Answering Dispatch phone to keep track of call-ins, people who are late, and documented
- Keeping track of occurrence points allotted and providing/delegating verbal warnings promptly
- Checking for proper uniform before employee clocks in and providing uniform items needed at any point in the day
- Sending staff to the sections that need help as they clock in
- Updating staff Excel sheets, scheduling info, and communicating regularly with staff services for anything they need.
- Creating Excel/Word documents to assist with managing or informing staff.
- Communicate with Supervisors and Management as needed to comply with our Facilities EAP
- Effectively learn radio codes and communicate via radios
Qualifications: Ø Must be at least 18 years old.
Ø Ability to provide clear direction, motivation, and support to team members.
Ø Willingness to work flexible hours, including holidays and weekends if necessary.
Physical Requirements: - Walking to and from your entire assigned area, climbing ladders and stairs when necessary.
- Standing with or without movement for extended periods of time.
- Exposure to multiple, high-stress situations at any given time.
- Sitting for extended periods of time
- Bending, pushing, pulling, and lifting heavy objects.
- Must frequently use hands/fingers to handle tools, or controls; and reach with hands and arms.